Departmental Secretary

Job in Cape Town, 7100, South Africa

Listing for: Cape Peninsula University of Technology

Full Time position
Listed on 2026-01-23

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Healthcare Administration, Education Administration, Administrative Management

Job Knowledge

, Skills and Experience

A National Senior certificate or equivalent

2 years relevant experience working in a university faculty/departmental office environment

Proficiency in MS office and ITS

Recommended

A relevant post-matric qualification

Key Performance Areas / Principal Accountabilities

Correspondence (departmental emails, letters to staff)

Secretarial Support (diary management, setting up meetings, compiling agendas, taking minutes)

Administration (administration pertaining to department ranging from administration of examinations, correspondence, timetables, handling of tests/examination scripts, processing of application forms, and all HC related administration)

Database Administration (collate information for inputting on the system, check data for correctness, update data on regular basis)

Department liaison (liaising with Heads of Departments, Dean, support departments/units, and external partners)

Records administration (organizing, filing, and retrieving records}

General office operations (ordering stationery and equipment, maintaining stock)

Team/Department Support (attend to student and staff queries, participate in department activities such as registration and graduations, assist with event organization and logistics)

Competencies

Adaptability

Verbal and written Communication

Team player

Initiating action

Minute taking skills

Computer literacy

Learner/Client focus

Planning, organizing and time management

Interpersonal skills

Stress tolerance

Safety awareness

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