Admin Assistant – Somerset West

Purpose of the Role

A fast-growing international organisation is seeking an Admin Assistant to provide administrative, operational, and office support to ensure the smooth functioning of a growing Somerset West office. (Part-Time | 3 Days per Week: Tuesday–Thursday)

Key Responsibilities

Office Administration & Operations

• Manage cleaning services, office upkeep, plant care, coffee machine maintenance, alarm and lock-up procedures.
• Oversee general office operations to ensure efficiency.

Procurement & Inventory Management

• Purchase groceries, stationery, milk, coffee, utilities, and office consumables.
• Maintain stock levels for IT equipment and office supplies.

Vendor, Landlord & Maintenance Coordination

• Liaise with landlords, building management, contractors, vendors, and service providers for repairs, maintenance, and compliance requirements.

Courier, Deliveries & Guest Management

• Handle courier shipments, incoming deliveries, and guest arrangements for onsite meetings.

Administrative & Finance Support

• Process invoices and supplier documents.
• Assist with VAT preparation, SARS audits, and basic financial administration.
• Support HSSE reporting, risk assessments, and compliance documentation.

General & Ad Hoc Tasks

• Manage office internet connectivity issues.
• Assist with insurance updates and employment equity documentation.
• Coordinate with Johannesburg and Miami offices on IT, infra, and operational requirements.

Minimum Requirements

• Grade 12 (Matric)
• Diploma in Office Administration or equivalent
• 3–5 years’ experience in an Admin/Office Support role
• Strong communication and organisational skills
• High attention to detail and ability to multitask
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Remuneration

Market Related Salary

Interested?

If you’re reliable, organised, and enjoy keeping an office running smoothly, this part-time role is perfect for you!

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