Executive Assistant & Property Manager

Job Description

The Founder and Director of a high-end property in Camps Bay is seeking a highly organised, proactive and polished Executive Assistant & Property Manager to support a hybrid portfolio spanning executive assistance, property, household management, personal administration, and project coordination.

This is a dynamic, high-trust role for someone who thrives in fast-paced, agile environments, anticipates needs, builds structure, and ensures seamless execution across multiple priorities. Your responsibilities include but are not limited to the following:

Property & Household Management

• Manage daily property operations, maintenance, and improvement projects.
• Coordinate vendors, compare quotes, schedule work, and ensure quality delivery.
• Oversee housekeeping, household supplies, and preventative maintenance.
• Support décor updates, sourcing and installation of furnishings and accessories.

Executive, Personal & Project Support

• Manage schedules, priorities, deadlines, and follow-ups.
• Translate ideas into actionable plans and ensure projects progress efficiently.
• Maintain a visual task dashboard with weekly executive summaries.
• Handle correspondence, travel planning, expenses, and budgets.
• Manage municipal payments, courier services, shipping, and general errands.

Systems & Process Excellence

• Build and maintain trackers, dashboards, and organisational systems.
• Leverage AI and technology to streamline workflows and recurring tasks.
• Continuously improve processes for efficiency and clarity.

Client, Event & Stakeholder Coordination

• Act as a professional point of contact for clients and stakeholders.
• Coordinate meetings, workshops, and events end-to-end.
• Manage international and domestic travel logistics.

Requirements

• Bachelor’s degree.
• Minimum 5 years’ experience as an Executive Assistant, Operations/Property Manager, or similar senior support role.
• Experience supporting high-net-worth individuals or C-level executives.
• Strong organisational, communication, and prioritisation skills.
• Advanced proficiency in Microsoft Office and project management tools.
• Confident working independently with minimal supervision.
• Discreet, trustworthy, and emotionally intelligent.
• Calm under pressure and adaptable to changing priorities.
• Comfortable using AI and technology to enhance productivity.
• Valid driver’s license and own vehicle (travel included in CTC).
• Based in Cape Town along the Atlantic Seaboard.

Benefits

• Competitive CTC of R360,000 per annum depending on experience
• Performance bonus
• Exposure to international startup and philanthropic ventures
• Opportunity to work with innovative tools and technologies
• High-impact, trusted role in a dynamic environment
• A role where your ideas and initiative truly matter

This position requires signing a Non-Disclosure Agreement due to the confidential nature of the work.

Requirements
Minimum 5 years’ experience as an Executive Assistant, Operations/Property Manager, or similar senior support role. Experience supporting high-net-worth individuals or C-level executives. Strong organisational, communication, and prioritisation skills. Advanced proficiency in Microsoft Office and project management tools. Confident working independently with minimal supervision. Discreet, trustworthy, and emotionally intelligent. Calm under pressure and adaptable to changing priorities. Comfortable using AI and technology to enhance productivity.

Valid driver’s license and own vehicle (travel included in CTC). Based in Cape Town along the Atlantic Seaboard.