Personal & Operations Assistant

A fast‑growing plastic‑to‑energy platform with operations across South Africa and international partners in China, Hong Kong, the UK and the US is looking for a sharp, proactive hybrid PA / Operations Assistant for 2‑3 hours per day.

This is NOT a traditional PA role. It is for someone who can support an active founder, keep operational threads tight, and move fast across multiple responsibilities without hand‑holding.

• Operational Support (≈70%)
  • Maintain and structure the Sedna data room (investor docs, agreements, engineering files, EIAs, corporate records).
  • Coordinate with investors, legal teams, engineers and partners:
    • Follow up on outstanding items.
    • Circulate documents.
    • Ensure deadlines are met.
  • Schedule and prepare meetings (internal team, investors, suppliers). Keep minutes/action items and drive follow‑through until tasks are closed.
  • Assist with basic bookkeeping tasks:
    • Capture invoices.
    • Prepare expense summaries.
    • Reconcile items in Quick Books.
  • Organise information across Google Workspace, Dropbox, and blockchain dashboards.
• Executive/Founder Support (≈30%)
  • Manage calendar and meeting logistics.
  • Assist with travel planning, itineraries and bookings.
  • Keep communication channels tidy and prioritised.
  • Conduct light research and summarise information using AI tools when required.
  • Handle straightforward administrative tasks accurately and fast.
  • (Household pickups/deliveries are handled separately — this role is NOT for low‑level errands.)

• Non‑negotiables
  • Fast thinker – take a short instruction and convert it into structured execution.
  • No spoon‑feeding – work independently and close loops without reminders.
  • Strong communication – clear, concise and proactive.
  • High accuracy – organised, consistent, detail oriented.
  • Proactive decision‑making – comfortable pulling the trigger on solutions.
  • Comfort with fast‑paced environments – can’t freeze under pressure.
  • Degree‑qualified (preferably in business, finance, operations, engineering, communications, or similar).
• Technical skills
  • Strong with Google Workspace, Dropbox, and document systems.
  • Comfortable with Quick Books or able to learn quickly.
  • Highly comfortable using AI tools (ChatGPT, etc.) to speed up work.
  • Solid Excel/Sheets ability.
  • Strong digital literacy overall.
• Personal traits
  • Reliable, responsive, and accessible during working hours.
  • Solutions‑driven, not excuse‑driven.
  • Assertive, practical, and unafraid of responsibility.
  • Likes structure and order; hates loose ends.
  • Mature communication and judgement.

• People who need step‑by‑step instructions.
• Slow thinkers or over‑talkers.
• Anyone who loses track of tasks or needs reminders.
• People scared to make decisions.
• Corporate types who need committees or process maps.
• People who get flustered easily.

This position is 2‑3 hours per day, independent contracting role.