Executive Assistant - Mid Level

Executive Assistant (Mid-Level) – 6-Month Contract

Location:

Cape Town, Northern Suburbs
Contract Duration: 6 Months
Level: Mid-Level

Start Date:

5 January 2026

About the Role

We are seeking an experienced and highly professional Executive Assistant to provide expert-level administrative support to Senior Executives, Investment Professionals, and their teams. This is a 6-month contract opportunity based in the Northern Suburbs of Cape Town
, ideal for an organised, proactive, and tech-savvy individual who thrives in a fast-paced, professional environment.

Key Responsibilities

You will play a critical role in ensuring seamless operations and exceptional support to senior stakeholders. Core duties include:

• Managing complex schedules, appointments, and calendars for senior executives and teams.
• Coordinating client, deal, expert, and portfolio calls
  , including preparation of all supporting documentation.
• Handling all meeting logistics — setting up video conferences, booking meeting rooms, and managing related arrangements.
• Organising comprehensive travel arrangements (flights, accommodations, transfers, visas) in line with company policies, and liaising with travel partners and other EAs as needed.
• Preparing and submitting expense reimbursements and tracking authorised costs.
• Providing out-of-hours support for travelling team members across multiple time zones.
• Supporting and covering other EAs across the firm as required.
• Maintaining and updating CRM systems (e.g., Salesforce) and document repositories (e.g., Egnyte).
• Assisting with team events, webinars, and client functions
  , including venue sourcing and bookings.
• Contributing to ad hoc projects and providing ongoing operational support.