Sap Clerk-Montague Gardens DC

About Our Company

Clicks Group

Are you passionate about people and service excellence? Do you have strong planning and organisational skills? Are you able to multi-task and get things done accurately and quickly? Are you able to work in a high pressured environment? An exciting and challenging opportunity has become available for an Administrative Assistant at the Montague Gardens DC.

To ensure effective administrative support to the distribution centre resulting in accurate procurement of services and compliance to policies and procedures.

• To be the single point of contact in respect of procurement of goods and services requests from line managers within the DC as well as between accounts payable and the DC.
• To manage the distribution centre stationery and packaging usage at all times thus ensuring monthly spend is within budget.
• To ensure that petty cash requisitions are authorised, reconciled weekly and that replenishment from HO are requested timeously, maintaining the minimum float at all times.
• To resolve supplier queries timeously and source most cost effective quotations for DC expenses thus ensuring consistent cost savings against budget.
• To submit the requisitions for the procurement of casual labour for the relevant departments in the DC based on the labour policy.
• To reconcile actual supply to order, highlighting to the Finance Manager on over/under supply and to goods receipt all orders that were created on SAP after liaising with the relevant managers.
• Reconcile weekly timesheets to invoices including the reconciliation of temporary employment providers provident fund and medical aid contributions for accuracy and completeness.
• To ensure all outstanding casual wages invoices from the various service providers are included in the monthly accruals listing by reconciling the general ledger casual wages account.
• To ensure accuracy of the monthly invoices from the external service provider including but not limited to: transport, vehicle rental rate, labour costs, overtime, rate/kilometre.
• To adhere to and support statutory health and safety requirements, housekeeping standards and all other internal policies in the admin department to ensure compliance.
• To ensure accurate record keeping so that records can be easily retrieved when required.

• Matric (Essential)
• B.comm/relevant 3 year qualification (Desirable)
• 2 years' administrative experience
• 1 year within distribution/logistics
• SAP experience
• Experience with basic accounting
• Customer relations/ suppliers (Desirable)
• Experience on a warehouse management system (Desirable)

• Computer skills (Excel, Word, PowerPoint)
• Delivery and customer service orientated
• Planning & Organising skills
• Communication skills (verbal and written)
• Attention to detail
• Understanding of logistics environment
• Understanding of the labour policies/conditions of employment for TES billing
• Basic accounting for reconciliations

• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Planning and Organising
• Adhering to Principle and Values
• Analysing
• Persuading and Influencing

Kindly note only applicants who meet the minimum requirements will be contacted.

We are committed to the principles of Employment Equity.