Assistant: Accounts Payable

KEY RESPONSIBILITIES:

• Take ownership of assigned vendor account portfolio, including local and foreign vendors.
• Validate and authenticate invoice detail to ensure compliance with statutory requirements
• Validate and authenticate invoice detail to ensure the amount agrees to the authorized receipted purchase order (SAP 3-way match)
• Timeous processing of invoices, credit notes, prepayments accurately in SAP per SLA
• Resolve exceptions on unprocessed invoices to ensure timeous capturing of these invoices
• Monitor GRNV list for old aged items and ensure these items are cleared
• Management of work load via the service management tool to achieve a 75% resolution rate per SLA
• Reconcile supplier accounts from the supplier’s statement to the creditors ledger for review by the Team Leader
• Resolve reconciling items timeously
• Prepare weekly and monthly payment cashflows, ensuring payment per terms
• Prepare payment proposals based on reviewed supplier reconciliations as per payment terms
• Load payments on Standard Bank CATS
• Update payments made in SAP
• Save all processed documentation, payments made, and supplier reconciliations daily once completed.
• Clear, concise and courteous engagement with suppliers to obtain supplier invoices, statements and resolve issues
• Compile query lists, exceptions and ensure resolution of issues with the business divisions in a timeous manner.
• Assist with audit related queries and requests on an ad-hoc basis.

KNOWLEDGE, SKILLS AND ATTRIBUTES:

• Computer literacy in MS Office (Excel to Intermediate levels)
• Excellent communication skills
• Methodical and meticulous with attention to detail
• Hard worker

QUALIFICATIONS AND EXPERIENCE:

• 2 – 3 years’ experience as a Creditors Clerk / Accounts Payable Assistant
• Experience with in a Manufacturing/FMCG environment
• Experience working with ERP systems such as SAP etc.
• Financial Shared Services Centre experience advantageous
• South African