Executive Assistant - University Advancement

Executive Assistant - University Advancement

Southeast Missouri State University, Cape Girardeau, MO

Salary:
Depends on Qualifications
Job Type: Full Time
Job Number:

Location:

Cape Girardeau, MO
Department:
University Advancement

Executive Assistant – University Advancement, Full Time

• Provides administrative services and support for the Vice President and professional staff in the University Advancement Division, including scheduling meetings, maintaining electronic calendars, making travel arrangements, and screening correspondence and telephone calls.
• Composes and produces business correspondence, reports, spreadsheets, meeting minutes, and related materials.
• Undertakes responsibility for special assignments and projects on behalf of the Vice President for University Advancement and ensures the timely and effective management of projects.
• Organizes and maintains electronic and paper files, coordinates arrangements, and provides support for special events.
• Accesses advancement database system for information on donors and donor requests.
• Processes confidential information, ensuring such information is maintained in strict confidentiality and expedites the flow of work through the office, initiating follow-up action.
• Processes payables, reconciles, and monitors Division budget; oversees training, scheduling, and work assignments for student workers.
• Provides a professional and welcoming image for internal and external constituents.

High school diploma or GED
Knowledge of Microsoft Office Word, Excel, Access, and Power Point
Outstanding administrative support skills including but not limited to complex calendars, travel arrangements, and donor meetings
Ability to work independently with minimum supervision while making appropriate and informed decisions regarding priorities, resources, and challenges
Strong attention to detail, accuracy, and follow-through in a fast‑paced, deadline‑driven environment
Exercise sound judgment and discretion in handling sensitive information, confidential communications, and high‑stake decisions with diplomacy and tact
Strong interpersonal, verbal, and written communication skills Demonstrated ability to handle multiple tasks with frequent interruptions while maintaining priorities Demonstrated ability to maintain confidentiality with interactions, documents, and information Demonstrated ability to interact with internal constituents, donors, alumni, volunteers, and community partners in a professional and service‑oriented manner.

Applications must be received by January 28, 2026
.

Complete the online application: letter of interest addressing all position qualifications, current résumé, and contact information. Three professional references may be requested at a later date if not submitted.

Southwest Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. The policy is to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. A diverse University community advances the academic purposes of the University and enhances the working and learning environment.