Patient Services Associate- Bilingual Spanish

Responsibilities

The Patient Services Associate (PSA) is responsible for ensuring an excellent experience for patients and maintaining efficient front‑office workflows. The PSA interacts with patients by greeting and providing check‑in prior to an appointment, collecting payments, communicating about waiting times, and supporting check‑out activities. PSAs respond to patient calls and inquiries on a timely basis, schedule and coordinate patient appointments, complete insurance verification and update patient insurance information to support accurate billing and efficient payment for services.

The PSA prepares the daily clinic schedule, completes the prep chart for upcoming appointments, and supports the practice care team and staff to deliver high‑quality care to every patient, every day.

• Welcome patients and visitors in a professional, friendly manner.
• Register and check in patients; verify demographic and insurance information.
• Collect copayments and outstanding balances.
• Schedule follow‑up appointments and provide visit summaries or referrals as needed.

• Schedule new and follow‑up appointments, including diagnostic testing according to clinical protocol.
• Confirm, reschedule, and communicate changes or delays promptly.
• Manage high‑volume incoming calls using proper telephone etiquette.
• Record accurate messages and route inquiries to appropriate team members.
• Coordinate communication between patients, providers, and staff.

• Review and update patient demographics and insurance information.
• Verify insurance eligibility and benefits prior to appointments.
• Obtain and document pre‑authorizations and referrals as required.
• Communicate coverage issues or policy changes to patients before visits.
• Assist patients with insurance inquiries and time of service payment expectations.
• Maintain knowledge of insurance requirements, including managed care and government programs.

• Prepare daily clinic schedules and complete chart prep for upcoming appointments.
• Support office operations, including faxing, scanning and indexing documents into the patient’s medical record.

• Provide compassionate assistance and resolve patient concerns promptly.
• Ensure patient confidentiality and compliance with HIPAA regulations.
• Contribute to a clean, safe, and welcoming environment.

• High school diploma or GED or equivalent combination of education and experience.
• 2–3 years recent experience in a related position in a medical office setting (preferred).
• Strong computer knowledge (Microsoft Office) (preferred).
• Experience in coding, office billing, insurance and government payer regulations, and other third‑party billing requirements (preferred).
• Knowledge of medical terminology.
• Superior customer service skills.
• Excellent verbal and written communication.
• Ability to work in a fast‑paced environment.
• Ability to work on multiple projects at one time.
• Ability to work as a team player.
• Ability to prioritize responsibilities and meet deadlines.
• Ability to work in a high stress environment.

Bilingual Spanish (written and spoken) is required.

At Pediatrix & Obstetrix, we take great care of the patient, every day and every way. We offer a comprehensive benefits program that includes Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, HSAs, a 401k plan, and an Employee Stock Purchase Program. Some benefits are provided at no cost; others require a cost share between employees and the company.

Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions.

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix‑affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office‑based practices.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.