Accounting Specialist

Overview

The City is pleased to announce the Accounting Specialist position. The primary responsibility of this role is payroll, in addition to other accounting duties described in the job description. Experience working in a government or municipal environment is preferred.

The Accounting Specialist is responsible for performing a variety of accounting functions to support the financial operations of the City. This involves handling financial transactions, reconciling records, and ensuring compliance with City policies, regulations, and generally accepted accounting principles (GAAP). The Accounting Specialist is skilled in government accounting, focuses on accuracy, and is adept with public sector financial software.

This position is distinguished by expertise in government accounting principles, including fund accounting and compliance with regulations such as GASB guidelines. They have strong skills in financial reporting, budgeting, and forecasting, and are proficient in accounting software. The role requires attention to detail, auditing experience, and knowledge of local tax laws. Effective communication, customer service, and the ability to handle sensitive financial information with integrity are key traits.

Additionally, the Accounting Specialist must be skilled in reconciling accounts, solving financial issues, and managing multiple tasks with competing deadlines.

• Participate in a variety of accounting activities, including payroll, accounts payable, accounts receivable; balance cash drawer, prepare deposits and the preparation of departmental reports.
• Perform payroll-related accounting functions, including preparing and processing payroll; verifying timesheet hours worked and accrual usage; reviewing earnings, deductions, and approvals; reconciling payroll reports; and assisting with payroll adjustments, audits, and final payroll approval as assigned.
• Prepare, process, and record purchasing and accounting transactions, including purchase orders, invoices, deposits, and cash receipts; ensure compliance with purchasing policies; scan and upload checks; track deposits; monitor and balance budget accounts; and prepare account reconciliations and monthly cash receipt reconciliations.
• Prepare and process a variety of reports, including AVA and SB-1186, MSHCP, PERMA payroll report; submit quarterly forms to Building Department for SMIP, Green Fee reports, and Transient Occupancy Tax reports.
• Verify, post, and record a variety of financial transactions; prepare and maintain databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generate reports by computer and balance them appropriately.
• Enter and retrieve information and data using accounting and other related electronic information systems specific to the department to which assigned.
• Generate and assist in the preparation of monthly, quarterly, and year-end financial summary reports.
• Accountable for monitoring and processing all utility payments and related invoices online.
• Assist department, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; research issues regarding specific transactions; and update related files and departments on action items.
• Maintain credit card accounts; processes and reconcile receipts to credit card statements.
• Complete Claims and Demands Staff Report for Monthly Council Meetings.
• Prepare and process bank requisitions and related documentation; coordinate with financial institutions as needed to ensure timely and accurate transactions.
• Prepare and process budget adjustments; monitor appropriations and expenditures to ensure accuracy and compliance with approved budgets.
• Prepare, submit, and track journal entries; maintain supporting documentation and ensure entries are properly recorded and reconciled in the financial system.
• Process and reconcile monthly cleared checks from bank statements.
• Manage claims subrogation accounting activities, including tracking recoveries, coordinating with departments and insurers, and ensuring accurate financial recording.
• Perform accounting functions related to the City’s rental building, including invoicing, revenue tracking, expense monitoring, and account reconciliation.

• Performs related duties and functions as assigned.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Knowledge:

• Terminology and practices of financial and account document processing and recordkeeping, including accounts payable and accounts receivable.
• Modern principles and practices of municipal accounting.
• General accounting methods and internal control procedures.
• Principles and practices of…