Administrative Assistant

East Kent Hospitals University NHS Foundation Trust

The closing date is 27 January 2026

An exciting opportunity has arisen to work as part of the Quality Governance team providing an effective and proactive administrative and project support resource. The role works across a diverse portfolio that includes Quality Assurance, Regulatory Compliance and Risk Management. The postholder will also provide some administrative support to the Director of Quality Governance/Associate Director of Quality Governance as required.

We are looking for a dynamic and motivated individual, who is happy to work flexibly across site wide teams. The post will be based at K&C Hospital, Canterbury with the opportunity for some hybrid working.

Please note - we cannot offer visa sponsorship for this role

If you hold a Graduate/Post Study work visa, you will only be able to work this role fixed term until the expiry date of your visa.

• To provide flexible and comprehensive administrative support across the Quality Assurance, Compliance and Risk team. This includes monitoring generic email accounts and directing requests appropriately, co-ordinating and servicing meetings, diary management and basic data analysis. To support the team in returns of information for regulatory bodies.
• Maintaining accurate records using both electronic management systems along with other formats i.e. Excel spreadsheets.
• Work in a team-based environment providing support to each other and ensuring continuity of services. This includes organisation of own work and ability to prioritise tasks.

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'.

It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Main duties of the job

To provide flexible and comprehensive administrative support across the Quality Assurance, Compliance and Risk team. This includes monitoring generic email accounts and directing requests appropriately, co-ordinating and servicing meetings, diary management and basic data analysis. To support the team in returns of information for regulatory bodies.

Maintaining accurate records using both electronic management systems along with other formats i.e. Excel spreadsheets.

Work in a team-based environment providing support to each other and ensuring continuity of services. This includes organisation of own work and ability to prioritise tasks.

Please see attached JD

• Experience of a range of secretarial / administrative work procedures and practices with a medium level of theoretical knowledge. Minimum 2 years experience.
• Managing complex workload with competing demands
• Previous NHS experience
• Knowledge of working for and within a team and self- management of workloads.
• Intermediate level of Excel (manipulation of spreadsheets and basic formula).

• GCSE A - C (or equivalent) - English and Maths or equivalent professional experience
• Range of NHS computerised systems (e.g. Health Roster, Business World, IT Portal)

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

East Kent Hospitals University NHS Foundation Trust