Office Administrator

Company and Position Description

Hawk Soft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant.

The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position s is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization.

This is an in-office position.

Overage: 4 Medical, Dental, & Vision insurance plans offered after 30 days

• 100% paid for Employee
• 85%-90% paid for dependents based on plan
• 100% Company paid Life, AD&D, short- and long-term disability
• PTO:
  Exceptional PTO/Vacation time
• Performance Reviews:
  Yearly performance & compensation reviews
• Flexible
  
  Hours:
  
  Flexible hours allow you to have a great balance of work and life.
• Education:
  
  We offer great tuition reimbursements and encourage our staff to continue to grow in their careers.
• 401K:
  We help you save for retirement. Join the plan in 90 days with a company match.
• Work/Life Balance:
  Our management team truly supports our core value of Live to work not Work to live.

The Administrative Assistant will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency of Hawk Soft.

• Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services.
• Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices.
• Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Provide administrative assistance to the management team and various departments as needed.
• Serve as point person and general support for all departments as needed.
• Serve as first point of contact for Hawk Soft both on the phone and in person.
• Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars.
• Assist with tracking participant enrollments for regional HUG Events.
• Maintain and track inventory of office supplies and marketing materials.
• Receive and deliver mail, packages, announce and direct visitors, vendors etc.
• Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences.
• Track, send and receive client hard drives for processing.
• Other duties as assigned.
• Maintain general awareness of Hawk Soft's information security policy.
• Report on suspected information security incidents.

• Have the ability to communicate well, both written and orally.
• Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds.
• Previous experience in a professional office environment.
• Experience with office software programs such as Microsoft Word and Excel.
• Proven ability to switch quickly between tasks and meet deadlines in projects and programs.
• Positive, infectious attitude, with a pleasant and professional demeanor.

• 1 to 3 years of administrative support experience.
• Proficient in Microsoft Office.
• A high level of integrity and confidentiality.
• Strong attention to detail and able to manage multiple priorities.
• The desire and willingness to learn and grow with the company.
• Ability to communicate professionally and electronically.
• High level Customer Service mindset.

• While performing the responsibilities of the job, the employee will be required to talk, hear, see, and type.
• The employee will be required to sit for long periods of time working at a computer and on the phone.
• Some local travel may be required such as trips to post office, picking up office and/or breakroom supplies or lunches as needed.