Property Administrator
Job in
Victoria, British Columbia, Canada
Listing for:
BentallGreenOak
Full Time, Contract
position
Listed on 2026-03-05
Job specializations:
-
Administrative/Clerical
-
Real Estate/Property
Real Estate Office Manager
Job Description & How to Apply Below
Position: Property Administrator (Contract)
Location: VictoriaProperty Administrator (9 Month Contract)
Hillside Mall - Victoria, BC
Who We Are: BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets.
BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.
For more information, please visit
BGO promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
The Opportunity:
The Property Administrator is responsible and accountable for the administration and management of resident accounts. They will report directly to the Manager, Property Administration, Residential and provide support to the management team for all aspects of the day-to-day activities for assigned residential buildings in the National (Canada) portfolio.
What You Will Do:
Process daily resident adjustments including, but not limited to, move-ins, move-outs, incentives, chargebacks, refunds, deposit correctionsMaintain rent rolls, resident ledgers, AR, LMR and Chargeback accountsOversee administration functions in Yardi and ensure accuracy of lease information in systemReview weekly internal receivables report with managers and site staff and ensure sites are communicating balances to residentsAdminister or assist with required legal documents (N1, N4, N5, N6) and files for legal actionPrepare files for collection and follow up with Collection agencyPrepare renewal list for Property Manager’s review and approval. Process and mail monthly rent increasesEnsure timely posting of monthly rent rollLMR posting (Ontario) and if applicable, cancelling PAP. Coordinate with site team to ensure security deposit refunds for the western provinces are processed by 7th of the monthVerify notices of termination, skips and evictions are entered into Yardi correctlyReview and process tenant Deposit Accounting upon move out information provided by the siteInterest distribution applications to tenant ledgersPosting of NSF fees to resident accounts and provide notification to siteLiaise with site staff and accounting to ensure appropriate information is received, recorded and provided as requestedHandle site inquiriesProcess all invoices and related reports and systems within Accounting as assignedAssist accounting team with bank reconciliations, including following up on uncashed chequesAssist in year-end auditHandle all inquiries and feedback professionally and courteously, ensuring a high level of customer service is maintained through regular contact with teamsIdentify and recommend process improvements to the Residential Property AdministrationEmbrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibilityOther duties as assigned by Manager, Property Administration, ResidentialWho You Are:
Education: Minimum 6 months of post-secondary education in related fieldExperience: 5+ years of residential experience with a strong financial acumen; ability to analyze and interpret Company policies and procedures as well as relevant Acts and LegislationRelationship
Skills:
Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships, ability to exercise confidentiality and excellent customer service skillsOrganizational/Multi-Task
Skills:
Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands,…
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