Membership And Estates Administrator
Listed on 2026-01-13
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Location: Curve Lake
EMPLOYMENT OPPORTUNITY As outlined in the Curve Lake First Nation Human Resource Management Manual, applications are now being accepted for the following Part Time Permanent (30 hours/week with a possibility of more hours based on funding) position: MEMBERSHIP AND ESTATES ADMINISTRATOR Government Services and Administration Building The Membership and Estates Administrator position is to administer and provide membership and estates services to the Members and the community of Curve Lake First Nation in accordance with our Seven Grandfather Teachings.
The purposes of this position are:
To maintain, update and preserve the integrity of the Indian Register To assist and provide direct service to Curve Lake First Nation Members with respect to membership inquires and requests such as status cards and applications for registration.
Prepare and maintain population statistics.
Coordination of the Membership Transfer Voting Process Assist Members in navigating the estates process in collaboration with Indigenous Services Canada Keeping the First Nation updated on legislation changes and policy updates from ISC regarding membership and estates.
Assist membership with the estate process, including administering the wills and estates.
The duties and responsibilities of this position are categorized into eight main functions:
Registration Discovering events and maintaining files (births, deaths, marriages, divorces) which affect the register, including band lists.
Obtaining and examining supporting documentation and signatures for each event.
Preparing a monthly report of all reported events or a nil report where there have been no changes in the month.
Posting a copy of the band change report on a monthly basis Reviewing monthly change reports and new register pages to ensure accuracy Providing communication and documentation with Indigenous Services Canada (ISC) that may include:
Information requiring approval from ISC Identification of inconsistencies with the Band list Providing information and services to members including:
The application of the Indian Act related to application for Indian Status Issuing Certificates of Indian Status according to ISC policies for Curve Lake First Nation Members Recording and monitoring the issuance of Certificates of Indian Status Provide weekly updates to ISC on the issuance of Certificates of Indian Status Assist with applications for SCIS.
Utilize SCISPhoto App to assist Members with their application for an SCIS Inputting issued and voided CIS into IRS.
Supporting other departments in the verification of membership.
Check the One Feather database (used for voting and membership contact database) for accuracy including adding/ deleting/ modifying members based on the monthly band change report.
Confirm and maintain statistics on members such as on or off reserve, registration category, marital status, age, gender identification, etc.
Maintain a database of individuals entitled to any PCD Facilitate PCD Working Group meetings, complete follow-up with members.
Coordinate and prepare estates and wills information sessions for membership Maintain files and database related to wills and estates Assist membership in navigating the estate process in collaboration with ISC.
Collaborate with Lands Department to determine individual land holdings.
Actively researches and acquire any new and current legislation or court cases pertaining to membership, Indian status, or self-determination of status, membership and estates.
Prepare information to be shared with Chief & Council and community on any legislation changes, etc.
Seek funding when available for membership and estates programs Other related duties to support the Lands Department as directed by Director of Lands
QUALIFICATIONS:
(APPLICANTS MUST SHOW NECESSARY PROOF WITH APPLICATION OR WILL BE AUTOMATICALLY SCREENED OUT)
Education & Experience:
Graduation from a post-secondary program in office administration or secretarial services with 2-3 years of related experience (applicant must clearly demonstrate how experience meets requirements) Certified Indian Registration Administrator preferred (training will be provided) Electoral Officer Training (training will be provided) RATED REQUIREMENTS:
Knowledge/Skills/Abilities:
Working knowledge of the legislation, policies and procedures that impact on First Nations membership and…
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