Executive Assistant

Location: Kelowna Central

On-Target Earnings:  $80,000 - $90,000 CAD

Location:

Kelowna, BC
About Us   Martell Ventures is not your typical venture studio. We're an AI-native incubator backed by world-class operators, built to launch scalable companies that solve real problems for small and mid-sized businesses (SMBs) around the world.
Why you shouldn't work here - Radical Transparency from our CEO   What Applying Looks Like   We keep it transparent and efficient. Here's what to expect:
1-min intro video  (Loom, Vidyard, or Google Drive - share your link below)
Application review
15-minute intro call
Strengths assessment  - how you learn and do
In-person interview  - values and culture fit
Paid test project  - work with us, like you're already on the team
Final call with our CEO
Offer - if we're both excited, we move forward fast
About the Role   We are hiring an  Operations Executive Assistant  to own  office operations  and act as the  Executive Assistant to the Portfolio Growth Leader . This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.
You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.
What You'll Do     Support daily operations by managing schedules, internal communications, and task coordination
Prepare meeting materials, agendas, notes, and track operational action items
Maintain organized systems in Google Suite, Notion, and project management tools
Assist in developing and improving operational processes and documentation
Coordinate with founders, partners, and internal teams for logistics or project support
Use AI tools and automation to streamline repetitive tasks and workflows
Help maintain on-site operations, office organization, supplies, and general administrative functions
Handle confidential and sensitive information with discretion
What You Bring    Required
3+ years as an EA, Administrative, or Operations Coordinator role
Tech-savvy with the ability to learn and leverage AI tools
Strong proficiency in Google Suite, Slack, Notion, and project management software
Excellent written and verbal communication skills
Exceptional attention to detail, organization, and follow-through
Ability to manage multiple tasks and priorities in a fast-paced environment
Strong operational mindset. You like efficiency, structure, and clear processes
Preferred
Operations or project coordination experience
Experience in process creation, documentation, or workflow optimization
Previous experience in a fast-moving, high-growth environment