Administrative Assistant Casa Utopia Builders
Listed on 2025-12-31
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Join the Team at Casa Utopia Builders – Where Vision Meets Execution
Location:
Campbell, CA (On-Site)
Schedule:
Full-Time | Monday–Friday Industry: Residential & Commercial Remodeling
Experience:
2+ years in office or operations management preferred
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Casa Utopia Builders is a design-forward construction firm delivering high-quality remodels throughout Colorado. With dozens of active projects and a fast-moving, detail-oriented team, we’re hiring a full-time Administrative / Office Manager to lead our front office operations and play a central role in our continued growth.
This position is ideal for someone who thrives in a busy environment, can think a few steps ahead, and enjoys creating clarity and order behind the scenes. You’ll be the go-to person for day-to-day coordination, accounting support, and helping the team operate at its best.
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Key Responsibilities:
• Manage daily office operations and internal workflows
• Route incoming calls and extension lines; manage scheduling and client support
• Perform Accounts Payable/Receivable (AP/AR) using Quick Books Online, including invoice tracking, payment processing, and reconciliation
• Maintain digital and physical files for projects, contracts, and permits
• Support project managers with documentation, permitting, and scheduling logistics
• Coordinate with vendors and assist with supply management and budget tracking
• Assist with onboarding and internal communication systems
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What We’re Looking For:
• Strong multitasker who thrives in a dynamic, construction-focused environment
• Proficient in Quick Books Online, Google Workspace, and CRM/project software
• Forward-thinking and resourceful, with the ability to anticipate needs and solve problems creatively
• Highly organized, reliable, and clear in both written and verbal communication
• A collaborative mindset with a strong sense of ownership and accountability
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Why Work at Casa Utopia Builders?
• Play a key role in a growing company that values design, quality, and clear process
• Join a supportive, hardworking team with big vision and real impact
• Opportunity to take ownership, bring fresh ideas, and grow with the company
• Be part of a culture that values people, process, and excellence in execution
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