Accounts Payable Clerk

Description

• Match invoices to the correct purchase orders and vendor.
• Correctly code invoices per CCCH Chart of Accounts to reflect accurate department and purpose codes for charges to be paid.
• Input invoices and related information into accounting software.
• Process “NOPO” invoices and forward for appropriate authorization and payment approvals.
• Process weekly check runs using Accounts Payable Aging report.
• Reconcile vendor statements; research and resolve discrepancies.
• Establish and maintain accurate Accounts Payable vendor and paid files.
• Verify vendor W-9 and 1099 information and statuses.
• Build and maintain good relationships and communication with other departments and vendors.
• Ensure compliance with TGO Vendor Licensing requirements.

Responsible for properly performing all financial activities related to Accounts Payable in accordance with established policies, procedures, and controls.

• Match invoices to the correct purchase orders and vendor.
• Review invoices for correct remittance address, tabulations, due dates, etc.
• Correctly code invoices per CCCH Chart of Accounts to reflect accurate department and purpose codes for charges to be paid.
• Input invoices and related information into accounting software.
• Process “NOPO” invoices and forward for appropriate authorization and payment approvals.
• Process weekly check runs using Accounts Payable Aging report.
• Reconcile vendor statements; research and resolve discrepancies.
• Establish and maintain accurate Accounts Payable vendor and paid files.
• Verify vendor W-9 and 1099 information and statuses.
• Build and maintain good relationships and communication with other departments and vendors.
• Ensure compliance with TGO Vendor Licensing requirements.

QUALIFICATIONS (Indicate if Qualification is Required or Preferred):

Opportunities for Internships, Apprenticeships, and Coordinated Work Study programs may be available in lieu of formal education and work experience requirements for this position for enrolled members of the Yavapai-Apache Nation.

• Required
  
  Education:
  
  HS DIPLOMA;
  
  Preferred Education:
  
  2YR DEGREE
• Work Experience:
  • Minimum of 2 years’ experience in Accounts Payable in a high-volume, midsized organization, required.
  • Minimum of 2 years’ experience with electronic accounting and filing systems, required. Experience with Sage system, preferred.
• Knowledge, Skills, and Abilities:
  • Knowledge of basic accounting principles and procedures (accounts payable, general ledger processes, and financial charts of accounts), required.
  • Proficiency in using Microsoft office products, required.
  • Excellent 10-key and math skills required.
  • Must possess the ability to respond to internal and external queries with a high degree of professionalism and courtesy; maintain composure under pressure.
  • Must possess excellent attention to detail, accuracy, and confidentiality.
  • Additional education and/or related work experience may substitute for the minimum requirements of this position.
• Professional Licenses & Certifications Requirements: N/A
• Must be 18+ years old and be available for all shifts, including weekends and holidays.
• Must be eligible to work in the U.S. and pass a drug test and background check for an AZ Gaming License.
• Must adhere to all Cliff Castle Casino Hotel policies and procedures.
• Must be committed to providing exceptional guest service through a welcoming, friendly, and professional environment. Aim to exceed guest expectations with attentive, personalized service and prompt responses and resolution.