Graduate Medical Education Coordinator, Anesthesiology

Overview

Schedule:

Monday through Friday, 8:00am - 4:30pm. Onsite 2-3 days per week. Flexibility required:
Early mornings or evenings may be needed to accommodate physician schedules. Travel required for conference attendance. No weekends unless attending a conference. Virtua recognized federal holidays are non-workdays and are deducted from PTO.

The Graduate Medical Education (GME) Coordinator supports multiple functions of the GME training programs and serves as the liaison for external entities by assisting with day-to-day management of the GME department. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of responsibilities, functions and the underlying management structure of the GME office, in organizing and independently prioritizing work. Provides a specialized service requiring an understanding of relevant practices, theories, policies, procedures, principles and compliance oversight.

Residency Training Programs:

• Provide support to the Program Directors, Residents and support staff with the day-to-day operations of the Residency Training Programs.
• Maintain all accreditation statuses by adhering to accreditation guidelines for multiple residency training programs.
• Assist with the interview, orientation and graduating requirements for the residents as mandated by the Accrediting bodies, State Board and Program.
• Support strategic planning initiatives related to program evaluations, duty hours and didactics.
• Develop, organize, maintain and retrieve information and permanent records, such as verifications of training from multi-disciplinary filing systems and databases.
• Manage and oversee the logistics for all educational activities and experiences.
• Assist with annual budget forecast to be fiscally responsible for residency-specific budgets while maintaining and monitoring expenses of residents, faculty, program directors and staff.
• Assist in providing support and guidance to ensure effective implementation of program initiatives and innovations.
• Maintain, update, query and provide analytical data regarding the resident applicant process.
• Closely monitor and participate in the residency interview process.
• Coordinate student rotational experiences within the training programs.
• Maintain residency websites.
• Assist with other residency programs and duties as needed or required.

Graduate Medical Education (GME):

• Assist and provide necessary support to the GME Manager and Director on the day-to-day operations of the GME department.
• Provide education, training and mentoring in the complexities of the GME training programs.
• Assist and participate with Accreditation site visits for the residencies, institution and outside rotator programs, including the annual Institutional Program Review.
• Provide an authorized specialized review of internal and external rotational credentialing processes, with use of HR and Medical Affairs databases, ensuring standards are met.
• Create and maintain policy manuals for training programs dictated by program-specific accreditation and medical board regulations and standards.
• Maintain current affiliation and program letters of agreement for internal and external medical training programs.
• Participate on the GMEC and other residency/hospital-related committees.
• Follow accreditation guidelines for documenting committee meeting discussions and activities.
• Accounts payable and receivable duties.
• Proctor in training examinations.
• Provide support with program-specific residency training teambuilding activities.
• Collaborate with interdisciplinary departments within and outside of the health system for auditing purposes when needed, including Medicare.
• Update and maintain all GME-specific databases and webpages.
• Provide oversight to the GME program budget, including educational dollars, CME funding, and operational funding; manage the budget in line with institutional policies regarding travel and business expenses.
• Cross-train in all programs and other departmental responsibilities.
• Attend workshops and national conferences within or out of state.
• Provide support in other duties as assigned.

• Three years or more of demonstrated experience in administrative/office management and support, preferably in an academic setting.
• Exceptional organizational, professional and interpersonal skills.
• Computer proficiency, including skills in MS Office, online data analysis and management.
• Must be a self-starter exhibiting a high degree of professionalism and the ability to work independently.
• Excellent written and verbal communication skills.
• Associate’s degree preferred or combination of education and experience.