Coordinator of Enrollment Services, School of Nursing Rowan

Job Summary

Conducts all activities related to admission, progression and graduation; maintains all student/participant records; facilitates recruitment activities; supports continuing education activities.

• Coordinates/participates in the recruitment of students to the School of Nursing.
• Ensures currency of admissions related information on educational program web sites.
• Tracks participation in and response to recruitment activities.
• Develops promotional/recruitment materials that reflect educational program activities and initiatives.
• Conducts all activities related to the admission process for the School of Nursing.
• Notifies applicants of the decision rendered by the Admissions Panel.
• Coordinates pre-entrance activities for the School of Nursing.
• Schedules and conducts registration for OLOLSON students.
• Obtains completed health records and all pertinent documents necessary to complete students’ files.
• Collects, records, and deposits all application and placement fees.
• Deposits OLOLSON application and placement fees into the SON account and submits income summary to Dean every 6 months.
• Maintains all records pertaining to student progress, registration, billing, financial aid and graduation in the educational program.
• Maintains student/participant records required by regulatory organizations.
• Determines students’ GPAs at the completion of each semester.
• Generates transcripts from electronic data base(s) upon request.
• Maintains updated student academic and personal information in the electronic database(s).
• Enrolls or removes registered students into the electronic database(s) and learning management system promptly each semester.
• Corresponds with students regarding progression and graduation in a timely manner.
• Sends complete student information to Registrar Offices of academic partner as required.
• Monitors student compliance with financial responsibilities.
• Provides information to students related to financial aid resources.
• Serves as liaison to academic partners regarding admission, progression and graduation issues.
• Performs activities necessary to the operation of the School of Nursing.
• Maintains Retention/Attrition data.
• Fulfills committee responsibilities as indicated by the Faculty Organization Bylaws.
• Maintains electronic database(s) and generates statistical reports as directed.
• Utilizes effective written and oral communication skills.
• Participates in orientation activities.
• Maintains monthly totals of clinical hours generated by students and forwards to accounts payable department.
• Coordinates and attends Open House and Information sessions as directed.
• Advertises Open House and Information Sessions to targeted populations and organizations through appropriate venues (local newspapers, online media, Camden County College, hospital, etc.).
• Ensures currency and availability of printed materials.

• 5+ years of experience.
• Knowledge of student database system.
• Detailed understanding of federal and state higher education laws and regulations.
• Understanding of the federal and state financial aid system (FAFSA, Scholarships, HESSA, Federal Grants, Federal aid for Military families and Federal Loan programs).
• Oversight of the use of training additional staff in the use of the Castle Branch student monitoring system.
• Excellent communication and organizational skills; ability to resolve issues and apply critical thinking to problem-solving and process enhancement, and the skill set necessary to interact with the professional staff and various representatives with the student liability insurance carriers.
• Ability to work independently.
• Attention to detail and accuracy is critical to success.
• Ability to work under pressure and adhere to strict deadlines.

BS preferred.

• Working Knowledge of Nursing practice.
• Working Knowledge of Grad Pro.
• Working Knowledge of Castle Branch.
• Working Knowledge of Federal and State financial aid system.
• Computer skills – Windows based – Word and Excel.
• Organizational skills – Time management.
• Above average communication skills.