Senior Administrative Assistant

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Ranked #46 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach.

A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees

Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Rutgers University–Camden seeks a Senior Administrative Assistant for the Community Leadership Center, reporting to the CLC Director, Dr. Gloria Bonilla‑Santiago. The role oversees the administrative functions of the CLC, handles confidential matters and documents, provides high‑level support to the Center Director, and ensures the smooth execution of administrative coordination. The Senior Administrative Assistant provides administrative support to unit management by organizing, coordinating, and supervising daily CLC operations and assists all units of the CLC with the coordination of programs, projects, and/or processes.

The incumbent prioritizes and oversees center work, resolves routine conflicts and issues, implements administrative guidelines and procedures, and provides oversight to issues of compliance and adherence to protocols. Responsibilities also include scheduling appointments; arranging and coordinating design and logistics for events and meetings; and completing other work consistent with a broad understanding of the mission, vision, role, and goals of the CLC.

Given the expanding global initiatives at the CLC, Spanish‑speaking proficiency is strongly preferred, along with the ability to manage complex travel arrangements. The position also supports the ongoing partnership with the LEAP Academy and requires familiarity with K‑12 school operations and the ability to support board administrative functions. The position works under general supervision, with few direct instructions, and carries out routine and non‑routine tasks with occasional review of work outputs by supervisor.

This is a grant‑funded position contingent upon the availability of continued funds.

• Oversee administrative functions of the CLC, handling confidential matters and documents.
• Provide high‑level support to the Center Director, ensuring smooth administrative coordination.
• Organize, coordinate, and supervise daily CLC operations.
• Assist all units of the CLC with coordination of programs, projects, and/or processes.
• Prioritize and oversee center work, resolve routine conflicts and issues, implement administrative guidelines and procedures, and provide oversight to compliance protocols.
• Schedule appointments; arrange and coordinate design and logistics for events and meetings; complete other work consistent with a broad understanding of the mission, vision, role, and goals of the CLC.
• Support the ongoing partnership with the LEAP Academy, including facilitation of K‑12 school operations and board…