Administrative Specialist III - VC Finance​/Admin

Description

The Administrative Specialist III-VCFA works under general supervision and is responsible for coordinating office activities, researching and preparing special reports. This position is governed by agency/institution policy.

All SAU Tech employees are expected to demonstrate excellence in interpersonal behaviors and be committed to effective collaboration with colleagues. Joining the SAU Tech family requires a commitment to our culture of Continuous Quality Improvement.

SAU Tech and the State of Arkansas does not discriminate in access to employment opportunities or in employment practices on the basis of race, color, religion, sex, national origin, age, disability or genetic information.

This is a 12-month, 40 hours per week, on-campus position. If not residing in Camden or surrounding area, relocation is required.

• Serves as the executive assistant to the Vice Chancellor for Finance and Administration.
• Assists supervisor by maintaining appointment calendar, making travel arrangements and prioritizing incoming correspondence.
• Performs other administrative support duties; organizes and schedules meetings, attends workshops, seminars and meetings; provides assistance and information regarding policies and procedures.
• Maintains inventory of office supplies for supervisor.
• Researches and gathers information for special projects assigned by supervisor.
• Maintains level of proficiency on software system used in office.
• Stays abreast of the correct preparation and distribution of forms applicable for specific job assignment (i.e. purchase requisitions, personnel requisitions, travel requests, leave forms, time sheets, etc.).
• Prepares various financial and budget reports upon request using PowerPoint, Excel, and other formats as needed.
• Responsible for the management of the campus photocopiers.
• Responsible for the daily operation of the campus post office. Supervises clerical support in processing incoming and outgoing mail.
• Composes, types, and edits forms/documents including but not limited to letters, memoranda, reports, purchase orders and other financial documents.
• Greets visitors, ascertains nature of business, provides proper information or refers to appropriate person.
• Provides clerical support to the Controller and Assistant Controller as needed.
• Serves as P-card liaison by maintaining receipts and completing monthly reports.
• Updates and maintains the Finance and Administration section of the Strategic Plan.
• Performs related responsibilities as required or assigned by supervisor.

Minimum/Preferred Qualifications

• AA/AAS Degree
• Two years of specialized training in business management, business education, or a related field;
• Candidates must be proficient in Microsoft Excel.

Knowledge of grammar, punctuation, and spelling. Knowledge of general office procedures. Knowledge of basic record keeping procedures. Knowledge of word processing applications. Knowledge of and ability to use Microsoft Office Software. Ability to operate standard office equipment. Ability to provide information and assistance to office staff, visitors, and callers. Ability to perform basic mathematical calculations. Ability to extract and organize information.

The Administrative Specialist III-VCFA has regular contact with department staff, other state agency/institution personnel, clients/students, personnel of regulated entities, and the general public.

Application cannot be completed and submitted using a mobile device.

Background check is required.

Applicants will be contacted via email with information regarding the position. Please monitor the email address provided in your application for updates.

SAU Tech offices are to be well-lit with artificial light.

At Southern Arkansas University Tech, we value the personal health and financial well-being of our employees. Our affordable and flexible benefits packages truly encompass our values by giving our employees peace of mind to allow them to focus on their professional development and other important aspects in their lives. Our benefits include:

• Medical, Dental, and Vision coverage
• Flexible Spending Accounts (TASC)
• Wellness Program
• Robust and comprehensive Retirement Plan (Basic and Supplemental)
• Tuition Waiver (SAU Tech, SAU Magnolia, South Ark)
• Life and Long Term Disability
• Service/Recognition awards
• Annual and Sick leave