Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location: Cambridgeshire

Administrator

Location:

Cambridge
Full Time | Permanent

Anglian Recruitment are working with a well-established and respected consultancy to recruit an Administrator to join their Cambridge office. This is an excellent opportunity for an organised and proactive individual who enjoys supporting professional teams and keeping a busy office running smoothly.

This role will play an important part in supporting several teams across the practice, providing high quality administrative assistance and ensuring projects and internal processes run efficiently. The successful candidate will need a positive attitude, strong organisational skills and pride in delivering excellent support to colleagues and clients.

Please note:

Due to the nature of some projects, successful applicants may be required to undergo security clearance which may include DBS, BPSS, Counter Terrorist Check, Security Check or Developed Vetting.

The Role

• Provide administrative support to three professional teams within the Cambridge office

• Support the wider administration team when required by the Office Manager

• Manage Outlook calendars for Directors and Team Leads

• Arrange meetings, prepare agendas and coordinate schedules

• Take minutes during meetings and track follow-up actions

• Arrange refreshments and catering for internal and client meetings

• Organise travel and accommodation when required

• Assist with site access arrangements for project visits

• Carry out audio typing and general document preparation

• Answer telephone calls and manage incoming office emails

• Provide reception support and coordinate meeting room bookings

• Set up new projects within internal systems and archive project information on completion

• Enter purchase orders into the management system and attach invoices

• Prepare and circulate internal reports in line with company procedures

• Assist with preparing fee quotes and input information into the CRM system

• Support the preparation and organisation of bids and tender submissions

• Assist with specifications, certificates and contract documentation

• Help prepare tender analysis documents

• Work with Team Leads to prepare and issue client invoices

• Produce monthly financial reports for Team Leads

• Input contractor timesheets into the internal management system

• Assist with marketing materials including project profiles and staff CVs

Requirements

• Previous experience working in an administrative role

• GCSE (or equivalent) in Maths and English, Grade C or above

• Strong working knowledge of Microsoft Office including Word, Outlook and Excel

• Good Excel skills with an understanding of formulas

• Experience with audio typing and electronic dictation systems

• Strong organisational skills and attention to detail

• Ability to manage multiple tasks and support several teams at once

• Professional communication skills and a positive, proactive attitude

This is a great opportunity to join a professional and supportive environment where your work will directly contribute to the success of the wider team and projects across the practice.

All applications will be treated in the strictest confidence