Project Specialist II

Job Title: Project Specialist II
Location: Cambridge, MA
Duration: 8 Months
M-F 9 AM - 5 PM EST (Slight flexibility)

NOTE: Hybrid work may be offered;
Provide support while team members are away
• Some teams are local in Cambridge and other team members in EU
• Will consider candidates who will relocate at their own expense
• Power BI experience, Tableau experience is accepting
• No travel is required
• Team of 6 individuals
• No extension at this time
• Role will support improving the way we forecast the resource allocations on projects, internal FTE planning projects, projecting external spend for different projects, actual spend vs. planned spend. Must have experience: project coordination, resource management, financial analysis, or related area
• Coordination, monitoring data processes and connecting people to move forward.
• BS Degree + Min of 3+ years of experience Nice to Have:
Preferred financial, budget tracking, and analysis pharma/ biotech experience in similar role.

Description: Reports to the Head of Research Portfolio Execution. As the Resource Management Support Specialist:

• Support maintenance of the resource allocation model across Research therapeutic areas and platforms
• Assist with resource demand planning and work package module implementation
• Support tracking of research metrics related to portfolio performance and resource utilization
• Coordinate with Finance Business Partners on budget planning and tracking activities
• Provide regular reports and dashboards for leadership review

• Monitor and track external operational expenditure across Research projects
• Support external vendor and contractor resource management
• Provide insights on external spend patterns and optimization opportunities
• Coordinate with Finance on external spend forecasting and variance analysis

• Provide direct support to Research teams in utilizing existing resource planning tools
• Support Research teams with data entry, validation, and reporting in planning systems
• Act as first point of contact for resource planning tool questions and issues
• Facilitate adoption of standardized resource planning methodologies

• Bachelor's or Master's degree in life sciences, business administration, finance, or related field
• 3-5 years of experience in project coordination, resource management, financial analysis, or related area
• Strong proficiency in data analysis and visualization tools (Excel, Power BI preferred)
• Understanding of pharmaceutical R&D processes
• Experience with budget tracking and external spend management would be added value
• Strong organizational, analytical, and communication skills
• Ability to quickly learn new systems and processes
• Collaborative mindset with ability to work across multiple teams