Business Operations Lead- External Innovation

Job Description Summary

The Business Operations Lead role in External Innovation (EI) is a strategic and essential position to deliver Biomedical Research’s (BR) external innovation and academic collaboration strategy efficiently and compliantly. The   Business Operations Lead supports the goals of the   EI team by leading essential operational responsibilities, supporting the Global Head of Academic Partnership (AP) and External Innovation (EI) and staff, driving and ensuring optimal alignment of resources and engaging with the wider   community.

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• The Business Operations Lead role in AP&EI is crucial for implementing our external innovation and academic collaboration strategy efficiently and compliantly.

• This strategic role interfaces with key stakeholders, including Disease Areas (DAs)/
  
  Functional Area
  
  s (FAs), Ethics Risks and Compliance (ERC), Legal, Finance, academia, and Heads of Operations, aligning projects, resources, and priorities.

• As a member of the EI Leadership Team (LT), this position facilitates complex coordination and process improvement, freeing scientific and senior leaders to focus on strategic and scientific priorities.

• Responsible for leading and driving key cross-functional projects within AP&EI that will support  ’s and DAs/FAs strategic interests with academic partners (such as the Early Career Investigator Program, Lead for EI work streams, Lean In sessions, EI Updates, Offsite ownership: lead working group for setting agenda, logistics, host for the offsite)

• This role is critical in the governance of  ’s External Scientific Monetary Support Program (ESMSP) and is fully accountable for the External Scientific Monetary Sponsorship Fund and plays a critical role that requires significant leadership and expertise to identify potential risks when working with third parties.

• Leads the Global Sponsorship Governance Committee meetings which includes the Swiss Fund requests ensuring similar review and triage is conducted and Corporate Funding requests.

• Management of ESMSP requires dedicated ownership of the GEMS database, ensuring compliance, audit readiness, and reducing reputational risk.

• Responsible for reviewing and triaging external sponsorship requests (>150/year) for ESMS, collaborating with DAs/FAs, ERC, and Finance to develop funding strategies and ensure legal compliance (validity of the requestor and engagement with ERC country representative for country code compliance) to reduce risk.

• The role centralizes key activities that shape  ’s external image reviewing with COMMS third party Communication request, preparing partnering materials, brochures, presentations, and web presence. Coordinates Novartis (NVS) events at partnering conferences such as BIO, AUTM, HBCU Engage and government delegation visits at  . Serves on panels at conferences (i.e. HBCU Engage) based on topic.

• The Global Head of AP&EI requires reliable operational and executive support for complex internal and external engagements, leadership meetings, travel, and onboarding.

• In partnership with Finance, plans, tracks, and optimizes the global EI budget, ensuring spending is aligned with strategy and transparently managed.

• B.S. or B.A. in a science or business-related field

• 4+ years’ experience providing administrative support and managing projects for executives in a global pharmaceutical setting

• Must be able to maintain confidentiality on sensitive matters as needed

• Knowledge and use of MS Word, Outlook, Excel, PowerPoint and Proficiency in the design and use of databases such as Share Point

• Previous experience in preparing presentations, partnering brochures, web design

• Able to multitask and prioritize multiple responsibilities and projects, and flexibility to adapt to changing priorities?

• Strong organizational abilities and time management skills with keen attention to detail

• Demonstrated ability to work cross-functionally and align interests of multiple parties

• Strong interpersonal skills,…