Part Time Events Manager

Our client, a leading institution within the higher education sector, is seeking a dynamic and seasoned Events Manager. This pivotal role involves strategizing, coordinating, and executing events that elevate the institution's reputation and foster meaningful engagement with stakeholders.

Compensation: 40-55/r

• Spearhead venue and vendor negotiations, ensuring optimal arrangements for all major events at the school and institute level.
• Design and coordinate event logistics, including site inspections, floor plans, staffing, and catering, to guarantee smooth execution.
• Develop strategic plans for recurring events such as student advisory group meetings, managing membership and ensuring effective meeting facilitation.
• Collaborate with the development team to conceptualize and deliver faculty and donor engagement events, such as symposia, luncheons, and campus visits.
• Build and maintain relationships with vendors, venues, and internal stakeholders to develop innovative and cost‑effective event solutions.
• Lead negotiations, supervise onsite activities, and ensure vendors comply with contractual obligations.
• Craft detailed timelines and action plans for each event, prioritizing tasks to meet organizational goals and deadlines.
• Oversee budgets, track expenses, and process payments in adherence to institutional policies.
• Coordinate with communications teams to promote upcoming events effectively and ensure clear communication with all participants.
• Troubleshoot issues that arise during events, making quick decisions to mitigate disruptions.
• Prepare briefing materials and manage logistics related to travel and accommodations for VIP guests.

• Bachelor's degree in hospitality, event management, or a related field.
• Minimum of 5 years of experience in events management, ideally within higher education or nonprofit environments.
• Proven ability to independently lead complex projects while collaborating effectively with teams and stakeholders.
• Outstanding customer service and communication skills, both written and verbal.
• Proficiency in reservation management software, Excel, and Microsoft Office 365 suite.
• Physical ability to lift up to 30 pounds and perform other physical tasks related to event setup and breakdown.
• Flexibility to work evenings and weekends as required by event schedules.

Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under‑represented in their respective occupation or position.

Seniority level:
Mid‑Senior level

Employment type:

Contract

Job function:
Management and Manufacturing

Industries:
Staffing and Recruiting