Program & Communications Coordinator

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Reporting into the Director of Research & Strategic Initiatives at the Edmond & Lily Safra Center for Ethics (ELSCE), with dotted line to the Communications Manager, the Program & Communications Coordinator will have responsibility for the administrative coordination of the Center's programs that are managed out of the Center's Research & Design Studio (RDS). This position will provide essential capacity to the administration of the RDS helping maximize the Center's mission impact, particularly as it advances the FAS' Civil Discourse Initiative.

The Program & Communications Coordinator will collaborate with staff, fellows and faculty across the FAS and university, and with partnering organizations; support cross‑initiative communications; create and maintain comprehensive program and project documentation; and contribute to Center communication projects and deliverables. They will work with other ELSCE staff on HR, budget, communication and event activities as they relate to RDS deliverables.

• Serve as principal administrative contact and liaison with researchers, expert advisors, faculty directors, initiative leadership, project staff team, and partners to understand and clarify specific requirements of RDS activities.
• Coordinate RDS initiatives at the direction of the Director of Research & Strategic Initiatives, and assist with their development, implementation and review; make suggestions for improvements.
• Manage communications across initiatives partnering on the project and with external stakeholders, vendors, and partners.
• Collect and organize workstream contacts, products, and other collateral.
• Track RDS expenditures.
• Attend RDS meetings, serving as designated notetaker, circulating information, synthesizing action items and following up as needed.
• Organize and implement systems and procedures performing necessary support duties.
• Identify, recommend and initiate changes in programs, policies, and procedures through on‑going assessment to streamline and improve where possible.
• Gather and maintain data for and assist in preparing reports (event evaluation, surveys, help research scholar present data).
• Prepare statistics and reports on program participation, marketing responses, budget, and evaluation.

• Responsible for the Research & Design Studio's outreach by developing, including writing and designing, content and materials related to programming and project deliverables.
• Partner with ELSCE staff and initiative partners on communications efforts, including marketing and dissemination efforts.
• Monitor internet and other outlets for ELSCE relevant content for mentions, relevant posts, and issues requiring attention.
• Coordinate print orders with vendors and maintain organized inventory of publication materials.
• Update and maintain Center website, ensuring formatting and content adhere established standards. Assist with technical issues, including migrations and updates.

• Support the planning and logistics for Research & Design Studio-related events, including staffing, facilities, amenities and meeting materials.
• Negotiate with facilities, caterers, and vendors.

• Assist with other tasks across the Center as needed.

Basic Qualifications: 3 or more years of relevant experience required. A combination of education and experience may be considered.

Additional

Qualifications and Skills:

• College degree strongly preferred, or an equivalent of education plus relevant business experience.
• Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Excellent interpersonal, analytical, and communication skills.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential…