Administrative Assistant to Strategy & Access Directorate

ADMINISTRATIVE ASSISTANT TO THE KNOWLEDGE STRATEGY & ACCESS DIRECTORATE, Libraries

This role supports the Associate Director for Knowledge Strategy & Access (KSA) and three KSA departments. It ensures smooth day‑to‑day and long‑term operations by managing complex calendars, coordinating meetings, and maintaining documentation and internal websites.

Responsibilities include:

• Facilities coordination
• Onboarding support
• Workflow and file management
• Participation in committees or projects
• Handling financial and procurement tasks such as monitoring expenditures in SAP/Cognos, processing reimbursements, reconciling accounts, supporting travel, and generating reports
• Providing meeting and event support
• Preparing presentation materials
• Troubleshooting basic technology

Full job description is available: MIT Libraries' Jobs Page

REQUIRED: High school diploma or equivalent; a minimum of three years of related experience; strong computer skills, including Google Docs, Word, Excel, PowerPoint, and Outlook, and the ability to learn new systems; demonstrated ability to communicate effectively, manage competing priorities, and work independently in a fast‑paced environment; excellent organizational, analytical, and problem‑solving skills, with strong attention to detail and follow‑through; ability to maintain discretion and to work effectively with diverse groups, including senior leadership.

Must be able to lift up to 25 pounds and move across campus as needed.

PREFERRED: Associate’s or Bachelor’s degree or equivalent experience; customer service experience; familiarity with academic or library environments; and experience with SAP, Concur, Coupa, and basic AV technology.

2/27/2026