Administrative Assistant, Nano-Cybernetic Biotrek

Administrative Assistant, Nano-Cybernetic Biotrek, Media Lab

Provides complex administrative, financial, and operational support to the Nano‑Cybernetic Biotrek research group as the operational hub supporting daily research activities in a fast‑paced academic environment.

• Finance:
  Monitor all financial activities for the research group, working with the Media Lab financial officer to review established budgets (income and spending) regularly and report back to the professor as needed; handle all financial transactions according to Media Lab policies; maintain records of overall totals and breakdown (by lab member) of outside facility usage and charges for outside facilities at MIT and other locations.
• Administrative:
  Assist with scheduling the professor’s calendar, research demos, member visits, and monitor important deadlines; maintain and update the professor’s CV and bio sketches; draft correspondence, proofread and edit documents such as letters of recommendation; handle and respond to email as directed by the professor or redirect as appropriate; serve as an information resource and facilitate communication with the professor, students, group members, and researchers.

• Required: High school education or equivalent; a minimum of three years of office experience as an administrative assistant or related experience; ability to work collaboratively and effectively with a creative and diverse group of people; attentive to details with accuracy, resourceful and flexible; an individual who can concurrently handle competing priorities with calm efficiency in a fast‑paced, open‑office environment; exercises sound judgment with the ability to proactively anticipate needs, able to quickly and satisfactorily solve sensitive problems;
  
  diligent, responsible, ready to work; flexibility and an aptitude for handling a wide variety of duties; confidential, discreet, diplomatic; ability to learn quickly and work with critical time demands; strong organizational and customer‑service skills; possess excellent verbal and written communications skills with demonstrated proficiency in English grammar and composition and excellent proofreading and editing skills; excellent computer skills including proficiency with Microsoft Office (Word, Excel), Gmail, and Google Docs, and comfortable using new software.
• Preferred: Associate’s or Bachelor’s degree; MIT business applications:
  Microsoft Office, B2P, SAPgui, Concur, Google Workspace, Dropbox.

This is a part‑time position (20 hours/week) with a hybrid schedule. Application material must include a cover letter.

A Full Job Description Is Available .edu.

Posting Date: 3/6/2026