Administrative Assistant

ADMINISTRATIVE ASSISTANT
, Open Learning (OL), to provide high-level administrative support to multiple units within OL, including pK-12, Workforce Learning, Horizon, and xPRO, as part of a collaborative administrative team; coordinate complex calendars and schedule meetings for unit managers and teams, coordinating with colleagues across MIT and external partners; organize files and prepare materials for presentations, reports, and meetings; coordinate complex domestic and international travel arrangements and complete post-travel reporting;

responsible for meeting logistics, in-person, including room reservations, catering, audiovisual needs, and setup/cleanup; plan and support staff events, seminars, conferences, and team gatherings, both in-person and hybrid; maintain databases, records, and documentation to support project tracking and reporting; draft and edit communications, including emails, meeting notes, and other written materials; provide in-person front desk coverage and backup support for other administrative staff as needed;

assist with special projects and handle competing priorities while exercising sound judgment; process financial and travel transactions, approve credit card expenses, and support reimbursements across multiple cost objects; and support the smooth daily operations of assigned units.

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