Executive Assistant​/Project Coordinator, Legal Team

Position: Executive Assistant / Project Coordinator, Legal Team
Cookie Notice Executive Assistant / Project Coordinator, Legal Team page is loaded## Executive Assistant / Project Coordinator, Legal Team locations:
Cambridge (US) time type:
Full time posted on:
Posted Todayjob requisition :
R-20911
*
* Title:

** Executive Assistant / Project Coordinator, Legal Team
** Company:
** Ipsen Biopharmaceuticals Inc.
** About Ipsen:
** Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas:
Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries.

We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at and follow our latest news on and .
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* Job Description:

** The Executive Assistant (EA) / Project Coordinator supports the Senior Vice President, North America General Counsel, as well as other members of the NA Legal team, as applicable.  The EA / Project Coordinator provides administrative and project support to the North America Legal Team as assigned to ensure the smooth functioning of the team’s activities to plan, coordinate, and implement departmental initiatives.
** Main Responsibilities & Job Expectations
**** Executive Assistant (70%):
*** Manage department calendars, coordinating facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support, catering), actively soliciting input for managing conflicting priorities, and proactively communicating and resolving schedule conflicts.
* Coordinate domestic and international travel for department members including: travel logistics (e.g., air, hotel, ground transportation, etc.) in compliance with Ipsen travel policies; preparing detailed itineraries from departure to return; process expense reports in Concur for department attorneys.  Coordinate and manage all in-town engagements including reservations and transportation.
* Partner with Associate General Counsel to prepare and maintain corporate records.
* Provide administrative and word processing support to department team members including proofreading, editing, and/or drafting documents; maintain paper files as requested.
* Produce (in Word and Power Point) and distribute a variety of materials for department use as well as for department and cross functional meetings.
* Prioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlines.
* Track attorneys’ annual Continuing Legal Education requirements and identify courses to fulfill those requirements.
* Plan and coordinate team meetings, including offsite meetings and team social activities and dinner.  Coordinate closely with Associate General Counsel and Head of Legal Department Strategic Operations regarding meeting content and pre-work.
* Comply with all laws, regulations and policies that govern the conduct of Ipsen U.S. staff
** Project Coordinator (30%):
*** Support of litigation, including maintenance of litigation hold process and implementation of new litigation holds in coordinate with local and Global IT.
* As the Legal Department’s liaison to Ipsen’s BUs, align with BU operations staff to identify short- and long-term projects and align on Legal Department deliverables and timelines
* Standardize, plan, and manage workflows and processes, develop project plans, timelines, and deliverables.
* Serve as the primary point of contact for all project-related matters, including but not limited to, researching and analyzing the project issues, identifying and recommending solutions, maintaining a schedule, and resolving issues to ensure that projects are…