Faculty Assistant

Company Description
By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Law School?
Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Job Description
Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high‑quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department is a collaborative and supportive team of assistants committed to collecting and sharing the most effective methods of administrative support.

As a Faculty Assistant you will:

• Support faculty teaching by scheduling courses, posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform; arrange course packets, obtain copyright for course materials, and arrange AV, catering, and other set‑up needs; may support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars; make complex domestic and international travel arrangements and itineraries for faculty and visitors.
• Use Concur and B2P (Buy‑to‑Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for faculty hiring student workers.
• Provide financial processing support for programmatic transactions.

Qualifications

Basic Qualifications
3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

• Curiosity and creative problem‑solving skills
• Ability to work independently and ask good questions
• Ability to prioritize work, especially given competing priorities
• Ability to quickly pivot and adapt
• Understanding of the importance of maintaining confidentiality
• Willingness to learn new systems and processes
• A collaborative spirit in working with peers to resolve issues
• Ability to bring authentic selves to work and contribute to a diverse and positive work culture

Standard Hours/Schedule
35 hours per week;
Full‑time, M‑F.

Visa Sponsorship Information
Harvard University is unable to provide visa sponsorship for this position.

Pre‑Employment Screening
Identity.

Work Format Details
This position may be partly performed at a non‑Harvard location. The work schedule and location will be set by the department based on operational needs. Employees in hybrid positions must work in a Harvard‑registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview. Certain visa types and funding sources may limit work location.

Salary Grade and Ranges
This position is salary grade level 053. Please visit Harvard's Salary Ranges for the corresponding salary range and related information.

Benefits
Harvard offers a…