Administrative Project Coordinator

Overview

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.

Our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized on Fortune and Fast Company lists for its impact and innovation.

Role

Summary:

The Administrative Project Coordinator plays a critical enabling role within Bio Medicines, supporting Flagship-style operations that emphasize speed, clarity, and disciplined execution. This role helps keep teams aligned across a highly matrixed, global organization by coordinating projects, meetings, and shared information. The Project Coordinator acts as an operational connective tissue—reducing friction, increasing transparency, and enabling leaders and teams to focus on value creation.

This individual needs to take the initiative to drive issues and actions forward independently to enable results.

• Program & Portfolio Enablement:
  Support cross-functional programs by tracking action items, milestones, and key decisions in a lightweight, execution-focused manner.
• Ensure clear follow-up and accountability coming out of leadership, program, and governance meetings.
• Help maintain rhythm across core operating forums (program reviews, leadership meetings, Flagship touchpoints).
• Meeting Coordination & Operating Cadence:
  Schedule and coordinate meetings to support the team being cognizant of global time zones, balancing speed with respect for team capacity.
• Manage recurring operating and governance meetings, including agenda preparation, material readiness, and post-meeting action tracking.
• Partner with meeting owners to ensure meetings are purposeful, decision-oriented, and well-documented.
• SharePoint & Knowledge Management:
  Maintain Bio Medicines SharePoint as a single source of truth aligned with Flagship operating norms.
• Ensure materials are current, clearly structured, and easy to navigate (programs, governance, decision logs, reference materials).
• Support disciplined document hygiene, version control, and archiving.
• Cross-Functional & Global Team Support:
  Serve as a trusted operational partner to program teams, functional leaders, and Flagship stakeholders.
• Support onboarding by enabling fast access to systems, documents, and ways of working.
• Facilitate coordination across R&D, operations, corporate functions, and external partners.
• Continuous Improvement:
  Identify opportunities to simplify processes, reduce overhead, and improve information flow.
• Help implement practical tools, templates, and working norms consistent with Flagship’s lean operating model.

• 3–5 years of experience in project coordination, operations, or program support within biotech, life sciences, or similarly fast-moving environments.
• Experience supporting highly matrixed teams and senior leaders.
• Strong proficiency with SharePoint and Microsoft 365 (Outlook, Teams, PowerPoint, Excel).
• Comfort working with ambiguity and evolving priorities.

Equal Employment Opportunity: Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies do not accept unsolicited resumes…