Executive Assistant

At Aditum Bio our mission is to provide access to medicines to patients in need. Co-founded by industry veterans Joe Jimenez, former CEO of Novartis and Mark Fishman, former President of the Novartis Institutes for Biomedical Research, the firm in-licenses promising therapies and advances them into Phase 1 and Phase 2 clinical studies to enable proof of concept. The firm focuses on the translational phase of medicine to generate data that can support full clinical development, and eventual market launch, to reach patients in need.

The Executive Assistant will provide high-level administrative and strategic support to senior executives, ensuring seamless day-to-day operations in a fast-paced, dynamic environment. Responsibilities include managing complex calendars, coordinating travel and meetings, handling confidential communications, and supporting investor relations and special projects. The ideal candidate is proactive, highly organized, and possesses excellent communication and time management skills. Experience in venture capital, biotech, or high-growth environments is preferred.

This role requires discretion, adaptability, and a strong ability to anticipate executive needs.

Responsibilities

• Provide best-in-class, proactive administrative support to senior executives, including calendar management, travel coordination, and meeting logistics.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Manage special projects and operational tasks with a high degree of autonomy and attention to detail while prioritizing cost-efficiency.
• Leverage keen problem solving skills to anticipate executive needs and ensure smooth day-to-day operations in a high-growth environment.
• Maintain organized systems for tracking priorities, deadlines, and follow-ups across multiple work streams.
• Support Principals with urgent requests as needed, including time-sensitive travel and meetings which will occasionally require fielding and actioning requests outside normal working hours.

Qualifications

• Bachelor's Degree
• Experience providing support to C-suite executives in the biotech industry.
• Demonstrated growth mindset, with an enthusiasm to learn, understand and play a role in advancing Aditum Bio's mission.
• Ability to think quickly and operate both strategically and tactically.
• Advanced knowledge of Microsoft Office Suite and Outlook with a proficiency in commonly used software and technologies, such as video conferencing and collaboration tools.
• The ability to build strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective operations.
• Superior attention to detail with the ability to work with a diverse team to meet tight deadlines and juggle multiple priorities at once.
• Highly proactive and resourceful with the ability to prioritize and handle multiple assignments, working with minimal supervision.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Professional demeanor, high level of tact, integrity and discretion with the ability to maintain confidentiality in the execution of all responsibilities.

Location requirements:
This is a hybrid role (3 days per week) in Oakland, California.

The range for this full-time position is $135, dependent on years of experience, plus a target bonus, equity compensation and benefits including medical, dental, vision, disability, life and 401k plan with match.

Our time off benefits include flexible/non-accrued PTO plus 12 paid holidays. Sick leave will also be accrued at the rate of one hour for every thirty hours worked. For employees eligible to take parental leave, we may provide up to 8 weeks of paid additional leave. Additional leave time may be available and may be paid from other sources.

Our salary ranges are determined by role, level and location. The range displayed on our postings reflects the minimum and maximum for new hire salaries. Within the range, individual pay is determined by interview performance, job-related skills, experience, relevant education and training, and other relevant factors. Please note the range reflects base salary and does not include target bonus, equity or benefits.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.