University Admin Coordinator

University Admin Coordinator We’re looking for a University Admin Coordinator to support faculty, students, and staff in the office of one of the world’s top business schools. Why You’ll Love This Role:

• Competitive pay: up to $30/hr
• Opportunity to support world-class faculty in a professional academic environment
• Be part of a global academic community where innovation and collaboration thrive
• Enjoy a vibrant location surrounded by creativity, research, and entrepreneurship

• Support faculty with course preparation, coordination, and presentation materials
• Manage calendars, schedule meetings/appointments, and arrange travel logistics
• Take meeting notes and distribute follow-ups
• Process reimbursements, purchases, and expense audits
• Assist with event coordination and maintain faculty profile websites
• Oversee day-to-day office operations (room reservations, storage, copy room, kitchenette)

• Bachelor’s degree
• 3+ years of experience in an administrative or office setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication, organizational, and time management skills

• Experience in higher education
• Familiarity with SAP or Concur systems

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran’s status, sexual orientation, or any other protected factor.