Financial Services Administrative Assistant

Financial Services Administrative Assistant – $25/hr

We are seeking a highly organized and detail‑oriented Financial Services Administrative Assistant to support 4–5 faculty members in a dynamic and fast‑paced environment. The ideal candidate will be proactive, efficient, and capable of managing multiple priorities with professionalism and discretion. This is an on‑site role based in Cambridge, MA.

• Provide day‑to‑day administrative support to assigned faculty members
• Coordinate complex international and domestic travel arrangements
• Process high‑volume expense reimbursements using Concur or a similar system
• Draft, proofread, and edit correspondence and internal documents
• Schedule meetings and appointments; develop detailed itineraries as needed
• Minimal calendar management required

• Minimum of 3 years of administrative experience in a professional setting
• Demonstrated experience coordinating travel and processing expense reports
• Proficiency with Concur (or a similar expense platform)
• Strong command of Microsoft Outlook, Word, Excel, and other MS Office tools
• Must be available to work on‑site in Cambridge Monday through Friday

• Experience supporting academic faculty or working in a higher education or research environment
• Familiarity with institutional policies and procedures around reimbursements and travel

• A supportive, team‑oriented work environment
• Opportunities to grow professionally and contribute meaningfully
• Competitive compensation and benefits

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran’s status, sexual orientation, or any other protected factor.