Administrative Clerk

Administrative Clerk – Up to $30/hr

We are looking for an Administrative Clerk to provide essential support to faculty, staff, and program operations in a fast-paced academic environment. This role is a great fit for someone who thrives on organization, problem-solving, and balancing multiple priorities at once.

• Assist faculty with course preparation, presentation design, and scheduling needs
• Manage calendars, coordinate meetings, and arrange travel logistics
• Take notes during meetings and distribute minutes to team members

• Review and approve travel reports and reimbursement requests
• Make purchases on behalf of the team and monitor expenses
• Audit monthly transactions to identify and resolve discrepancies

• Help plan and coordinate high-profile events
• Maintain faculty profiles and ensure information is up to date

• Oversee the kitchenette, copy room, and storage spaces
• Manage conference room reservations and approvals

• Bachelor’s degree
• 3+ years of experience in an office or administrative setting
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication, organizational, and time management skills

• Experience working in a higher education environment
• Familiarity with Concur or SAP systems

• Competitive pay:
  Up to $30/hr
• Opportunity to grow your skills in faculty support, event coordination, and financial processing
• Experience working in a collaborative, professional, and academic-focused environment
• Exposure to high-profile projects and events

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.