Senior Academic Admin

Senior Academic Admin - Up to $35/hr

We are seeking a detail-oriented and proactive Senior Academic Admin to provide high-level administrative and faculty support. This role plays a vital part in ensuring smooth operations across faculty support, financial management, and events coordination. This is a great opportunity for an experienced Administrative Assistant to get your foot in the door at one of the most respected business school in the country.

• Provide administrative and course support to faculty, including scheduling and logistics
• Prepare and edit presentations, documents, and other course materials
• Manage calendars, travel arrangements, and meeting coordination
• Process expense reports, reimbursements, and purchasing transactions
• Review and reconcile monthly financial transactions
• Plan events and maintain up-to-date faculty profile information

• 5+ years of experience in an office or administrative setting
• Bachelor’s degree
• Calendar and travel management (including scheduling and coordination)
• Document and presentation preparation (Microsoft PowerPoint, Word, Excel)
• Expense reimbursement reporting and reconciliation

• Previous experience working in higher education or academic environments

• Experience using Concur (travel and expense system)
• Familiarity with SAP or similar enterprise systems
• Strong event planning and coordination skills
• Note-taking and meeting documentation

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.