Senior Faculty Administrator

Senior Faculty Administrator

We are seeking a Senior Faculty Administrator to provide high-level administrative and faculty support in a dynamic academic environment. This role, offering pay up to $35/hour, ensures smooth operations across teaching, research, and events while serving as a trusted resource for faculty, staff, and students.

• Provide faculty support with course preparation, presentation design, and academic projects
• Manage complex calendars, high-level meetings, and domestic/international travel
• Record and distribute meeting minutes, ensuring timely follow-up actions
• Process reimbursements, purchases, and budget reconciliations
• Coordinate events and programs, maintaining accurate faculty and public-facing content
• Oversee shared office spaces, conference room scheduling, and daily operations

• Bachelor’s degree
• 5+ years of administrative experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and problem-solving skills
• Excellent written and verbal communication skills

• Experience in higher education settings
• Familiarity with SAP or Concur systems

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.