Manager, Executive Administration; Executive Assistant to CEO

Manager, Executive Administration (Executive Assistant to CEO)

Founded in the heart of Kendall Square in 2013, Lab Central is a network of shared laboratory spaces and scientific communities that serve as a launchpad for high-potential life-sciences and biotech start-ups. We deliver first-class facility and operational support, skilled laboratory personnel, and an expansive events program designed to add value to the community and promote connectivity‒ as well as the other critical services and support that early-stage companies need to begin start-up operations.

What is this role?

Lab Central is looking for a highly organized and experienced Manager, Executive Administration to support our recently appointed CEO, Maggie O’Toole, in the exciting evolutionary efforts of a first-in-class life sciences startup accelerator and non-profit ecosystem innovator located in the heart of Kendall Square, Cambridge, MA.

Reporting directly to the CEO, this cross-collaborative, high-volume position requires both strategic and tactical skills. The role offers broad business-impact administrative work through partnered approaches and prioritized management of time, energy and stakeholder relationships. The position would be an ideal match for the passionate career administrator who is seeking a proactive “rhythm of business” planning role and champions the philosophy that excellence in business administration is a key input for not only CEO success, but broader team and organizational success.

Great people, collaborative environment, incredible benefits, and C-suite-level administrative work within an industry that truly seeks to have positive world impact – if this sounds like your dream job, we want to hear from you!

What will I do?

Responsibilities:

• In partnership with the VP of Operations, manage the corporate yearly rhythm of business schedule on behalf of the CEO and broader Leadership team.
• Provide dynamic strategic administrative calendaring support on behalf of the CEO, handling high volume of competing requests (via multiple clients internal and external to Lab Central) that require professional discernment on appropriate urgency/prioritization to complete.
• Manage process logistics for quarterly Board of Directors and sub-committee meetings.
• Responsible for weekly Senior Leadership Team meeting logistics management including agenda setting, meeting topic facilitation, and follow up action coordination/tracking.
• Partner closely with the Sr. Director of People Strategy & Culture on monthly All-Team meetings on process and organization of materials
• Email monitoring and task follow-up management for inbox of the CEO
• Coordinate meetings, speaking engagements, and conference logistics. Schedules and manages travel on behalf of the CEO (both domestic & international).
• Independently writes communications while also reviewing and editing executive communications on behalf of the CEO for grammar, style, content, and formatting.
• Prepares meeting prep material, reports, and research analysis based on information compiled from various sources on a regular basis.
• Initiates and continuously improves administrative procedures for company’s scaling needs.
• Coordination of other administrative projects as assigned.

What do I bring?

Desired behaviors & competencies:

• High ethical standards, a commitment to confidentiality, and strong anticipatory thinking that guides decision making.
• Ability to independently establish priorities and manage concurrent tasks and projects with the highest levels of professionalism, timely turn-around, and client service.
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills, and resiliency.
• Comfortable functioning in a role that requires a high degree of flexibility with the ability to independently solve non-routine issues under minimal supervision (balanced with a willingness to request clarification/assistance when questions/difficulties arise).
• Confident and professional poise when interfacing with external high-profile collaborators that leadership may be interacting with (eg external boards, community officials,…