Accounts Payable Associate

The Accounts Payable Associate performs accounts payable and other administrative support duties for the Accounts Payable department.

The essential job duties/responsibilities of the position include but are not limited to the information listed
below:
Invoice Processing:

• Receives and reviews invoices for accuracy and completeness; codes (when applicable) and enter invoices into the accounting systems.

• Reviews and ensures necessary approvals are obtained per company policy.

• Processes incoming Accounts Payable Vouchers received from Operations in a timely manner.
Payment Processing:

• Prepares and processes weekly check runs.

• Verifies payment terms and ensures compliance with vendor agreements.
Vendor Management:

• Develops and maintains positive relationships with vendors.

• Addresses and resolves vendor inquiries in a timely manner.

• Conducts vendor statement reconciliations as needed.
Expense Report Processing:

• Reviews and processes employee expense reports.

• Ensures compliance with company expense policies.

• Assists in month-end closing activities related to accounts payable including month-end reconciliations.

• Assists in reviewing month end aging reports, reconciling to vendor statements, and resolving any discrepancies as needed.
Process Improvement:

• Identifies opportunities for process improvement and automation. Collaborates with the finance team to implement initiatives where possible.
Other:

• Performs any other administrative functions as requested by the Accounts Payable Manager and or other Finance.

• Knowledge and

Skills:

• Knowledge of accounts payable procedures and practices

• Knowledge of personal computer applications and equipment

• Organizational, prioritizing and communication skills.

• Ability to perform basic mathematical functions.

• Ability to work in a professional and confidential capacity.

• Attention to detail.

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut.

For more information about Vinfen, please visit .

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Typical Requirements:
One to three years’ experience in an administrative support function.

Preferred /Required Education:
A high school diploma or equivalent is required. Associate’s degree in a related field preferred.

Driving Requirements:
Driving is not required.

Physical Effort:
Ability to lift at least 25 pounds using proper lifting techniques.

Ability to operate a computer and other office equipment such as a calculator, copier, and printer.

Ability to remain in a stationary position 50% of the time as needed.

Ability to bend, reach, file, sit, stand and move around the facility.

Ability to speak, hear and communicate with clients, staff and external representatives.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception, and ability to adjust focus.