Office Assistant; Temporary Bilingual at Ventura College

Description

Recruitment is for a temporary assignment. Employees hired in this capacity are at‑will, do not accrue property interest in the assignment, and are not eligible for benefits. This recruitment may close at any time.

Ventura College, established in 1925, is a 112‑acre community college located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara. The campus sits in rolling hills with clear views of the Channel Islands. Ventura College is part of the Ventura County Community College District (VCCCD).

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.

• Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines.
• Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures to determine completeness, collect, and process appropriate information.
• Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate.
• Maintain accurate and up‑to‑date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies.
• Perform routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain various accounting records, logs, and files.
• Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications.
• Receive, sort, and distribute incoming and outgoing correspondence.
• Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms.
• Maintain calendar of activities, meetings, and events; schedule appointments; reserve facilities for specific uses.
• Assist in the preparation and distribution of meeting agendas and associated materials; take and prepare minutes.
• Make reservations and travel arrangements; process various travel and expense forms.
• Assist in training and providing work direction to student workers.
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse communities; demonstrate cultural humility, sensitivity, and equity‑mindedness in working with individuals from diverse backgrounds; model inclusive behaviors; and achieve equity in assignment‑related outcomes.
• Perform related duties as required.

E = Essential duties

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender status, sexual orientation, marital status, veteran status, and/or physical or mental disability.

• Education:
  
  Graduation from high school or evidence of equivalent educational proficiency.
• Experience:
  
  One year of responsible clerical experience involving public contact and the use of a computer and office applications, or two years of customer service experience that required the use of computer applications to enter and retrieve information.

• Bilingual (English/Spanish) proficiency; applicants will be required to pass the district's bilingual examination.

Post is for a temporary position and will NOT be used to fill any future permanent positions. Are you willing to accept a temporary position?

• Yes. I am willing to accept a temporary position.
• No. I am NOT willing to accept a temporary position.
• Required question.