Finance and Compliance Analyst

Note:

This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.

Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk‑takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Engineering Research Administration (ERA) is looking for an experienced Finance and Compliance Analyst who is excited to be part of a team in a fast‑paced, dynamic environment.

Reporting to the Associate Director, the Finance and Compliance Analyst will take the lead in constructing and assembling complex data for budgeting and decision making, conducting data analysis and recognizing exceptions, and meeting organizational reporting needs. This position will monitor, report on, and assure quality control related to School of Engineering (SoE) compliance with university research administration policies and guidance, including suspense, overdraft, faculty effort, cost‑sharing, closeouts, AP default, and expenditure certifications.

The analyst will execute internal control programs and participate in developing solutions that may require the development of new processes, assist in developing the annual budget for ERA, and work with the SoE Finance Team on the annual School budget and variance reports. This position will lead internal financial reporting and management, conduct internal process and procedure audits, and support ERA's administration with related duties as needed.

The analyst will also assist in interpretation of complex university and government policies (FAR, Cost Accounting Standards, Uniform Guidance, sponsor guidelines, etc.) and serve as the compliance subject matter expert within ERA.

The ideal candidate will be experienced in managing research and operational budgets, financial and federal grant compliance, plus possess the following characteristics: strong customer service abilities, exceptional attention to detail, resourcefulness and skill in issue‑spotting and problem solving, and excellent time management and prioritization.

• Construct and assemble data for budgeting and decision making; develop conclusions, and present high‑level summary of recommendations. May develop annual budget for individual department/unit.
• Conduct analysis and resolution, and recognize exceptions. Participate in developing solutions that may require policy changes or the development of new processes; maintain broader organizational perspective in decision making.
• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
• Develop reports and presentations of complex financial data and metrics for management and third parties.
• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement.
• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.

• Coordinate and oversee internal reporting and quarterly certification process and annual cost‑share funding and provide support to staff in maintaining compliance and achieving organizational goals.
• Participate in development of and provide support for budgeting and variance processes, including annual organization budget and sponsored expenditure projections for SoE. Monitor…