Artist Liaison Internship

Music@Menlo is currently seeking a mature, reliable Artist Liaison Intern for its 2026 summer festival.

The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Intern’s main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort. On‑site activities run from July 6 through August 10, 2026.

The Artist Liaison reports to the General Manager and Artistic Administration Manager.

• Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
• Compile and track all travel and housing related information and input into master schedule with complete accuracy
• Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick‑up procedures, etc.) to artists

• Provide artists with information about all social events; coordinate artists’ transportation logistics to and from post‑concert parties and dinners as necessary
• Assist Development team with compiling artist RSVPs to all social events
• Assist in maintaining artist greenroom hospitality

• Assist with creating, distributing and updating individual artists’ schedules
• Create welcome packets for artists and distribute artist welcome gifts
• Update travel/housing spreadsheets to maintain accurate records
• Manage artist’s complimentary ticket requests
• Acquire, copy, distribute and collect music as needed
• Collect and properly submit travel reimbursement forms and receipts
• Work with PR team and Artistic Administrator to facilitate artist interviews as needed

Other duties may be assigned to ensure the overall comfort of festival artists.

• Must be able to manage a large workload over a short period of time
• Strong writing, analytical, organizational and interpersonal skills
• Impeccable attention to detail
• Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
• Willingness, availability, energy and stamina to work long days and evenings
• Ability to multi‑task efficiently and have a high regard for professionalism and discretion in presentation and communication
• Ability to remain calm and pleasant in a fast‑paced environment, as well as make good decisions quickly

• Prior experience working in artist services or for a performing arts organization or large‑scale event or festival
• Knowledge of classical music and ability to read music is preferred, but not required
• Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful

Dates, Compensation, Work Hours, Misc. Info

Internship dates are July 6 through August 10, 2026. This is a full‑time, seasonal, non‑exempt position. Hourly compensation is $17.00 per hour. Work schedule will vary and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors must secure a California minor work permit before commencement of employment.

Full‑time interns are eligible to participate in a generous benefits package for the duration of their assignment, starting in the month following date‑of‑hire. Benefits include comprehensive group insurance, retirement plan with employer contributions, and lunch on site during the festival.

Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five‑minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.

• On‑the‑job training and hands‑on experience working with the organization’s staff in a professional, supportive environment
• A broad perspective on the many components that form an internationally renowned classical music festival
• Free tickets to select performances, subject to availability and schedule demands
• Career…