Artist Liaison Internship

Location: Atherton

Description

Music@Menlo is currently seeking a mature, reliable Artist Liaison Intern for its 2026 summer festival. The Artist Liaison Intern will work closely with festival staff to coordinate logistics for performing artists and lecturers and Chamber Music Institute students, including travel, housing, local transportation, and scheduling. The Artist Liaison Intern's main role will be to serve as the primary point of contact for artists during working hours and ensure their overall comfort.

Starting and ending dates for onsite activities are July 6 through August 10, 2026. The Artist Liaison reports to the General Manager and Artistic Administration Manager

Responsibilities (including but not limited to the following):

Travel & Housing

• Assist artists with travel arrangements, rental car reservations, and travel changes as applicable
• Compile and track all travel and housing related information and input into master schedule with complete accuracy
• Communicate all necessary travel and housing details (including home host information, driving directions, maps, schedules, airport pick-up procedures, etc.) to artists

Events

• Provide artists with information to all social events; coordinate artists' transportation logistics to and from post-concert parties and dinners as necessary
• Assist Development team with compiling artist RSVPs to all social events
• Assist in maintaining artist greenroom hospitality

Administrative

• Assist with creating, distributing and updating individual artists' schedules

• Create welcome packets for artists and distribute artist welcome gifts
• Update travel/housing spreadsheets to maintain accurate records
• Manage artist's complimentary ticket requests
• Acquire, copy, distribute and collect music as needed
• Collect and properly submit travel reimbursement forms and receipts
• Work with PR team and Artistic Administrator to facilitate artist interviews as needed

Other duties may be assigned to ensure the overall comfort of festival artists.

Qualifications

Required

• Must be able to manage a large workload over a short period of time
• Strong writing, analytical, organizational and interpersonal skills
• Impeccable attention to detail
• Positive energy and willingness to pitch in and be a team player wherever needed; flexibility with working with different personalities and work styles
• Willingness, availability, energy and stamina to work long days and evenings
• Ability to multi-task efficiently and have a high regard for professionalism and discretion in presentation and communication
• Ability to remain calm and pleasant in a fast-paced environment, as well as make good decisions quickly

Desired

• Prior experience working in artist services or for a performing arts organization or large scale event or festival
• Knowledge of classical music and ability to read music is preferred, but not required
• Knowledge of the Atherton/Menlo Park/Palo Alto area, including all area airports is helpful

Dates, Compensation, Work Hours, Misc. Info

Internship dates are July 6 through August 10, 2026. This is a full-time, seasonal, non-exempt position. Hourly compensation is at the rate of $17.00 per hour. Work schedule will vary to include various forty-hour work week shifts, which may begin mid-week and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check.

Minors will be required to secure a State of California minor work permit before commencement of and as a requirement for employment.

Our full-time interns are eligible to participate in our generous benefits package for the duration of their assignment, starting in the month following date-of hire, including comprehensive group insurance plans, retirement plan with exceptional employer contributions, and lunch on site during the festival.

Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five-minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.

In addition, interns may access the following benefits:

• On-the-job training and hands-on experience working with the…