Proposal Coordinator and Content Analyst

The Proposal Coordinator and Content Analyst, reporting to the RFP Manager, is responsible for supporting Hanna
360’s full proposal development lifecycle across all business lines. This pivotal role ensures every submission is accurate, compliant, and professionally formatted. Key functions include preparing and submitting documents, managing the central content library, and tracking critical RFP performance metrics company wide.

• Coordinate RFP submissions across Hanna
  
  IS, Hanna Health, and Hanna Hub, ensuring all requirements, deadlines, and forms are met
• Manage portal uploads and vendor registrations for counties, health plans, and state agencies
• Prepare and format proposal documents for consistency, accuracy, and branding
• Complete and maintain required forms, certifications, insurance documentation, and compliance attachments
• Maintain and update the proposal content library, ensuring all boilerplate content and supporting documents are current
• Track proposal activity using Hub Spot, or similar tools — including due dates, submission statuses, and outcomes
• Compile win/loss data and support development of monthly RFP dashboards for leadership
• Assist in research, data entry, and proofreading to support RFP narratives and appendices
• Provide light administrative support for pricing or contract exhibits when needed

• 2-5 years of project coordination, administrative, or proposal support experience (preferably in government contracting, healthcare, or professional services)
• Strong command of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
• Excellent attention to detail, organization, and written communication skills
• Comfortable managing multiple deadlines simultaneously
• Experience with SharePoint, Notion, or proposal software (RFPIO/Loopio) a plus
• Bachelor’s degree preferred (Communications, Business, English, or related field)

Disclaimer: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this role. The duties, responsibilities, and qualifications may change at any time, with or without notice, to meet the business needs of the organization.

Hanna Interpreting Services LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Professional development opportunities
• Employee assistance program
• Company-sponsored events and activities
• Hybrid Work Environment
• Pay Range: $31.25 – 38.47/hour