Sr. Analyst, Sourcing and Procurement

Position Summary

Position Summary:
Sourcing & Procurement Analyst, Sr.

The Sourcing and Procurement Analyst will be responsible for providing analytical, internal, and customer-facing support to the Indirect Procurement and Accounts Payable functions (Procure to Pay process). This person brings a team player mentality. They are responsible for daily administrative and data entry related to vendor enablement, systems reporting, and support. They provide backup to the Sourcing, Procurement & Accounts Payable teams.

They will be responsible for initial training and primary support for Basware system users, gathering and analyzing data as well as providing procurement analyses on monthly, quarterly, and annual spend.

Responsibilities will include, but will not be limited to the following:

• Training, Process Improvement, and Development
• Leads monthly or bimonthly training and introductory demos on the P2P function
• Works with Sr. Manager of Procurement and AP to maintain P2P training materials
• Along with Sr. AP Analyst, provides Sr. Manager of Procurement and AP quarterly and annual reports on indirect procurement spend with data-driven, fact-based results and recommendations
• Provides feedback and recommendations to the Senior Manager, Expense Procure to Pay regarding changes to achieve continuous improvement in process and optimization of the P2P system
• Identifies procedure and process simplification, reduction, or elimination opportunities to support the enterprise Expense P2P function and drive user adoption more effectively
• Cross-trains with diverse teams under the Sourcing and Procurement organization to build capability with the different systems & document training knowledge

• Procure to Pay Process (P2P) Support
• Expedite Purchase Order creation with requisite End-users or teams
• Address recurring user errors and guide users to perform the correct P2P functions
• Review off-catalog Order Requests (requisitions) for errors and compliance
• Complete or crosscheck system setup for vendors to ensure correct data compliance
• With manager's approval, supports AP function by receiving on behalf of end-users or otherwise updating and researching Purchase Orders and Order Requests

• Sourcing Support & Backup
• Maintains Docusign CLM contract management software
• Tracks and maintains signed contractual documents in Docusign
• Ensures all attributes are up to date for all contracts in the system
• Assists Director of Sourcing & Sourcing Managers with ongoing negotiations
• May be assigned negotiations for some contracts

• System Catalogs
• Coordinate vendor catalog creation and oversee maintenance
• Provide quarterly or biannual PPV report regarding deltas in item or service costs
• Guide and work with all related stakeholders to complete catalog updates
• Research and detail opportunities for goods and services catalog creation
• Engage with stakeholders to obtain vendor contracts/pricing schedules
• Support sourcing managers to review catalog pricing and ensure consistency with contractual terms

• P2P System Support
• Assist with troubleshooting and testing of system issues
• Act as initial vendor liaison to suppliers
• Coordinate Quarterly Business Reviews (QBRs) & document findings
• Obtain quotes on changes to standardized office supply products as directed by management
• Manage the Order Request (OR) queue and identify aging ORs that need to be closed out or completed
• Additional duties as assigned.

To join our band, you’ll need the following experience:

• Bachelor's Degree (or 4 years of relevant work experience) preferably in Business, Finance, Supply Chain, or related field.
• 4 years of proficient work experience (in addition to degree or years of previous experience) supporting Procurement/Sourcing, Supply Chain or Accounts Payable teams (or similar)
• Analytical Skills
  :
  Strong analytical skills and proficiency in data driven decision making. Works well with multiple analysis and visualization tools. Able to explore large datasets to identify issues and extract meaningful insights, which can be used to better understand and improve business performance.
• Business Acumen
  :
  Excellent communication, collaboration, stakeholder engagement and project management skills. Expense-focused;…