Administrative Assistant

Location: In-office (Youth Center/Office)

Pay: $19-$21 per hour

Reports To: Executive Director & Deputy Director

Part-Time (16 hours/week)

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Hope – Youth Making A Difference is a youth-driven nonprofit organization that inspires and empowers youth in leadership and service through education and community engagement programs. We are committed to developing socially responsible, civic-minded leaders who actively contribute to a safe and vibrant community.

Applicants must demonstrate a commitment to youth empowerment, service-learning, and our mission.

The Administrative Assistant supports daily organizational operations, ensuring efficient office systems, responsive communication, and accurate donor and volunteer records. This role provides administrative, volunteer database, and development support while serving as a welcoming and professional presence in the office.

• Monitor and manage the organization’s general email and phone line
• Process incoming mail, log and scan checks, and maintain digital files
• Prepare bank deposits and maintain accurate Money Received Log records
• Maintain office supplies, organization, and front office support
• Greet visitors and assist with in-person donations

• Review and approve volunteer registrations
• Update volunteer records, payments, waivers, and compliance documentation
• Maintain training, fingerprinting, and required forms
• Provide basic troubleshooting and volunteer support

• Enter and maintain donation, grant, and sponsorship records
• Download and reconcile reports from giving platforms
• Update donor database records and soft credits
  
  Support preparation of thank-you letters, mailings, sponsorship materials, and donor appreciation efforts

• Prior administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Experience with databases, Google Workspace, and Microsoft Office
• Ability to manage multiple priorities independently
• Strong written and verbal communication skills
• Professional, customer-service oriented approach
• Ability to maintain confidentiality
• Successful completion of background investigation

• 16 hours per week (9:30 am - 1:30 pm Monday, 11:00 am - 3:00 pm Tuesday through Thursday; some flexibility)
• Occasional additional hours during peak seasons or events

Please submit a resume and cover letter to HR
.

Position open until filled.