Administrative Coordinator I​/II

Under direction, to serve as primary coordinator and provide a variety of administrative support for an assigned County Department Head and Department or major work unit; to perform administrative, staff, and office management duties; to perform difficult, complex, and specialized office support, information gathering, information preparation, and public relations assignments; and to do related work as required.

(The following is used as a partial description and is not restrictive as to duties required.)

Serves as primary administrative staff support for a County Department Head and Department or major work unit; performs a variety of office management, administrative support, and fiscal support assignments; performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; may assist the public with application and permit procedures, including preliminary review of material submitted to support applications;

assists with the development and control of the Department budget; maintains and tracks a variety of fiscal and budget control journals, documents, and reports; prepares and submits activity reports and reports required by other government agencies; maintains and submits payroll documents and records; establishes and updates information retrieval systems; prepares purchasing documents and facilitates purchasing procedures; gathers, organizes, and summarizes a variety of data and information;

performs special projects and prepares reports; prepares correspondence and informational materials; may coordinate preparation and submission of grants; prepares agenda materials for meetings; operates computers, maintaining and updating files and databases; generates computer reports; performs word processing; may have lead worker responsibilities for other staff.

• County and Department policies, rules, and regulations.
• Laws, rules, and regulations affecting the assigned Department’s operations and programs.
• Establishment and maintenance of files and information retrieval systems.
• Modern office management methods and procedures.
• Budget development and control.
• Public and community relations.
• Purchasing methods and procedures.
• Account and statistical record keeping.
• Proper English usage, spelling, grammar, and punctuation.
• Personal computers and software applications related to administrative support work.
• Principles of lead direction and work coordination.

• Perform a wide variety of complex and specialized administrative support work for an assigned Department and Department Head.
• Interpret, explain, and apply a variety of County and Department policies, rules, and regulations.
• Provide lead direction and work coordination for other support staff, as assigned.
• Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority.
• Gather, organize, analyze, and present a variety of data and information.
• Provide support for maintenance and control of a Department budget.
• Prepare clear, concise, and accurate records and reports.
• Prepare public relations and informational material.
• Take and transcribe notes of dictation and meetings.
• Use a personal computer and software for word processing and administrative support work.
• Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the Department where assigned.
• Establish and maintain cooperative working relationships.

Any combination of training and experience, which would likely provide the required knowledge and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Three years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position.

None.

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25…