Administrative Assistant , II, III

Administrative Assistant I, II or III

Valley Center Municipal Water District is seeking a qualified candidate to fill the position of Administrative Assistant I, II or III
. Under immediate supervision, incumbents in the Administrative Assistant I position perform a variety of routine to difficult clerical and administrative support duties which may include but are not limited to customer service, typing, word processing, record keeping, and filing. The Administrative Assistant II is the experienced, journey level class in the series, distinguished from the lower classification by the relative independence with which duties are performed.

Incumbents perform a greater diversity of specialized assignments requiring the application of terminology, policies, practices, and procedures.
Administrative Assistant III is the advanced-level class in the series, distinguished from the lower classifications by the relative independence with which duties are performed. It is distinguished from the Administrative Assistant I/II classes, which perform primarily receptionist, clerical, customer service, and office support duties. Incumbents are fully competent and perform the full range of high-level administrative activities in support of a department to include: conducting research, maintaining and updating policy manuals;

typing and preparing correspondence; preparing reports; technical documents; assigning and monitoring work of lower-level staff. In addition to general clerical and administrative skills, incumbents in this class will have demonstrated Department specific skills related to the department in which they work and may provide direction to other support staff.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Administrative Assistant I, II act as receptionist for the District offices, which includes: answering telephone lines and radio, determining nature of call; recording and processing emergency customer service requests and service orders; directing callers to the proper person or department, providing information to callers, or, taking messages as appropriate. Receives and records payments, and other monies, and issuing receipts; verifying and posting details of transactions, such as funds received and disbursed and totaling receipts and preparing daily deposit.

Composes and types correspondence, reports, forms and specialized documents from drafts, notes, or brief instructions using a computer; proofreads and checks printed material for accuracy, completeness, compliance with policies, and correct English usage including grammar, punctuation and spelling; enters, edits, and retrieves data and prepares reports from on-line or personal computer system following established formats.

Administrative Assistant III incumbents perform higher-level clerical and administrative work for the District involving the use of considerable independent judgment. Compiles materials for meetings, prepares agendas, attends such meetings to take minutes, and distributes accordingly. Prepares, arranges, indexes, and cross-references files; updates and organizes files; maintains a variety of records, logs, rosters, and registers; assists in coordinating training and scheduling. Prepares invoices and deposits;

manages petty cash; obtains quotes for equipment and services. Maintains critical deadlines and coordinates activities with those of other District units to assure completion of the work. Acts as backup receptionist for the District offices.

Prepares and updates a variety of reports which may require arithmetic calculations and consolidating data from several sources; researches and compiles information; maintains records and processes forms such as attendance and payroll records, purchase requisitions and work orders. Performs administrative support activities, to include: establishing and maintaining office files; operating standard office equipment,…