Marketing and Event Assistant

Overview

Marketing and Events Assistant

Part-time Position

Applications will be accepted until February 6, 5:00PM

Email applications to

Go to the  for the application and job description

Under the supervision of the Parks and Recreation Director or their designee, the Marketing and Events Assistant provides essential support in the planning, coordination, and execution of city-sponsored events. This position is instrumental in ensuring events are executed seamlessly, from initial preparation through post-event wrap-up, to deliver memorable experiences for participants. As a direct point of contact with residents, visitors, and stakeholders, the Events Assistant plays a key role in upholding the City of Solvang’s reputation by providing exceptional service and fostering positive public engagement.

The Marketing and Events Assistant position is distinguished by its hands-on involvement in the coordination and execution of public events and its direct interaction with the community, vendors, and sponsors. This role requires a high level of adaptability, strong interpersonal communication, and a commitment to excellent customer service. Unlike administrative roles, the Marketing and Events Assistant is frequently engaged in fieldwork, including physical setup and breakdown of event spaces, and often works outside standard business hours to accommodate event schedules.

The ideal candidate demonstrates initiative, thrives in a dynamic, fast-paced environment, and contributes to the City of Solvang’s mission of creating positive, memorable community experiences.

This is a part-time, hourly, at-will position not to exceed an average of 19 hours per week and 1000 hours in the fiscal year. The position is excluded from the represented bargaining unit and is not eligible for health, welfare, retirement benefits or any other benefits not required by law.

Supervision Received and Exercised
Receives supervision from the Parks and Recreation Director or their designee.

Below is a descriptive list of the range of duties performed by employees in this classification. These examples are not intended to reflect all duties and not all duties listed are necessarily performed by each individual.

• Assist in planning, organizing, and executing events, including but not limited to vendor coordination, venue set-up, registration, and on-site logistics.
• Communicate with vendors, volunteers, and attendees in a professional and timely manner.
• Maintain and distribute event and promotional materials and supplies; assist with packing, transporting, and setting up event equipment.
• Support event promotional efforts including social media posts, email communications, and flyer distribution.
• Manage vendor check-in and registration during events.
• Help track event expenses and ensure records are updated post-event.
• Provide post-event support, including breakdown, feedback collection, and summary reports.
• Help review tourism website to ensure data is accurate and up to date.
• Assist in the development and maintenance of sponsorship databases, tracking current sponsors, prospects, and deliverables.
• Help draft sponsorship proposals, packages, and promotional materials for potential sponsors.
• Assist in scheduling and coordinating sponsor-related elements at events.

Knowledge of:

• Previous experience in event planning or customer service preferred.
• Excellent organizational, multitasking and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently, multitask and work efficiently in a fast-paced environment.
• Flexibility to work evenings, weekends and holiday.
• Proficiency with Microsoft Office, Google Workspace, and social media platforms is a plus.
• Excellent communication skills, both written and oral.
• Excellent public speaking and presentation skills.
• Exceptional customer service skills.
• Ability to work and make decisions proactively, take the initiative, prioritize, plan and meet deadlines.

Ability to:

• Assist in the planning, coordination, and execution of public events and promotional activities.
• Communicate clearly, courteously, and…